Chief of Staff, Dean’s Office, Moody College of Communications

University of Texas at Austin

5d•$145,000•Onsite

About The Position

The Chief of Staff provides executive-level support and assistance to the Dean of the Moody College of Communication, exercising initiative and independent judgment. The role reports directly to the Dean and interacts professionally with university and college leadership, faculty, staff, students, alumni, and other stakeholders to help advance the Dean’s and university’s objectives. The position advises the Dean and college leadership on strategy, monitors progress on strategic priorities, and leads high-priority initiatives and special projects. It coordinates stakeholders and resources, supports executive communications and preparation, and facilitates collaboration across the College and University. The role also helps coordinate complex organizational, personnel, policy, compliance, and operational matters with appropriate university offices, while supporting accountability, performance management, and a high-performing workplace culture.

Requirements

Bachelor’s degree in business, communications/marketing, higher education administration, or a related field.
Seven years of experience working for a college or university supporting senior executives.
Experience supporting senior executives or college/university leadership.
Experience in strategic planning and leading complex projects and initiatives.
Experience working with higher education administration stakeholders and executive leadership teams.
Excellent written and verbal communication skills.

Nice To Haves

Master’s degree in business, communications/marketing, higher education administration, or a related field.
More than seven years of experience working for a college or university supporting senior executives.
Strong facilitation and meeting management skills.
Experience with policy development and implementation.
Expertise in organizational effectiveness and process improvement.
Experience preparing executive-level communications and presentations.
Ability to manage multiple priorities and confidential matters simultaneously.

Responsibilities

Provide strategic counsel and guidance to the Dean and college leadership to advance the College’s priorities and operational needs.
Monitor progress on the Dean’s strategic priorities, identify opportunities for improvement, and recommend actions to strengthen organizational effectiveness.
Collaborate with senior leadership to align strategies, initiatives, and resources with academic, research, student success, and operational priorities.
Make decisions on behalf of the Dean within delegated authority.
Independently lead high-priority strategic initiatives, special projects, and policy development at the Dean’s direction.
Convene and coordinate stakeholders, establish project objectives and measures of success, and identify and mitigate organizational, reputational, and operational risks.
Develop sustainable processes and transition established projects to appropriate college leaders or units.
Draft and review executive communications, including talking points, presentations, correspondence, announcements, briefing materials, and reports.
Coordinate executive briefings and preparation for leadership meetings, university engagements, donor and alumni interactions, speaking engagements, and other activities.
Build collaborative relationships with college and university leaders, faculty, staff, students, central administrative offices, and other stakeholders.
Facilitate coordination across the College and work with campus partners to advance the Dean’s priorities and resolve cross-functional issues.
Coordinate responses to emerging or urgent business needs.
Partner with college leadership and appropriate university offices to coordinate complex organizational, personnel, policy, compliance, and operational matters.
Support organizational accountability, effective performance management, professional conduct, and a high-performing workplace culture.
Identify matters requiring executive attention and facilitate timely coordination with appropriate subject-matter experts and university offices.
Perform other related functions as assigned.