Chief of Staff/Strategic Communications

Akima, LLC • District of Columbia, DC

1d • Onsite

About The Position

Tuvli, an Akima company, is hiring a Chief of Staff/Strategic Communications to support its Department of State client in Washington, DC. The role serves as a senior coordinator and critical liaison between the Coordinator, ACE team members, and the EUR and SCA Front Offices. It integrates strategic planning, team leadership, staff coordination, and high-volume workflow management to support foreign assistance coordination, design, and management. The position manages cross-cutting administrative processes, facilitates communication, supports leadership, and helps ensure timely completion of high-visibility tasks.

The incumbent receives and routes requests from high-level officials, organizes and tracks briefing papers, memorandums, and other materials for meetings and events, and coordinates follow-up with appropriate leadership. The role supports an office of more than 50 staff, coordinates administrative team members, and oversees the office’s SharePoint and knowledge management architecture. The position also supports the Coordinator’s participation in meetings with foreign officials and international and multilateral events, and drafts and clears communications to U.S. Mission Chiefs of Mission, Deputy Chiefs of Mission, foreign assistance coordinators, and other counterparts.

The position develops and disseminates strategic communications about U.S. foreign assistance to Europe, Eurasia, and Central Asia. It coordinates with government representatives, State Department public affairs staff, and the public; prepares materials for varied audiences; works with public affairs staff on media inquiries and public-facing products; and facilitates special programs and events. The role also provides policy analysis and briefing support, coordinates stakeholders and information sharing, manages ACE-wide projects and processes, and advises senior leadership on significant communication and policy changes.

The position is on-site in Washington, DC. The listed pay range is $145,000–$155,013.12. The employer describes a comprehensive benefits program and growth opportunities.

Requirements

• Associate or bachelor’s degree and more than 8 years of experience, education, strategic communications, and/or training in administrative and/or management skills and international affairs.
• Strong experience in and familiarity with foreign assistance.
• Experience leading and overseeing internal and external strategic communications for a team or institution.
• Experience leading, coordinating, and tracking documents, papers, and complex processes.
• High standards of integrity, dependability, attention to detail, and teamwork.
• Intermediate skills with Microsoft Office applications, including Word, Excel, PowerPoint, and Access or SharePoint, including troubleshooting information technology issues.
• Experience coordinating team work, including assigning tasks, editing team-member input, and achieving timely submission of team products.
• Strong organizational, communication, interpersonal, and computer skills.
• Ability to manage multiple tasks and activities and act decisively in daily work.
• Ability to work independently, assess priorities, and manage daily coordination details with minimal supervision.
• Excellent writing, speaking, and research skills, including the ability to independently produce and edit authoritative documents under tight deadlines for senior officials.
• Active Secret clearance and ability to obtain a Top Secret clearance.

Nice To Haves

• Active Top Secret clearance.

Responsibilities

• Provide executive support and manage workflows for an office of more than 50 staff.
• Communicate the Coordinator’s priorities, instructions, and guidance throughout the office.
• Ensure office processes are followed and tasks are completed on time.
• Coordinate strategic planning and cross-sectional administrative tasks, including task follow-up.
• Oversee and coordinate ACE office SharePoint and knowledge management architecture.
• Provide foreign assistance strategic communications, outreach, policy analysis, and briefing support.
• Coordinate stakeholders and information sharing, and manage projects and processes for ACE-wide initiatives.
• Draft communications for varied audiences about U.S. foreign assistance goals, achievements, and challenges in Europe, Eurasia, and Central Asia.
• Disseminate information through the Department’s intranet, internet, SharePoint, newsletters, and social media platforms.
• Collaborate with Public Diplomacy/Affairs staff on media inquiries, statements, and public-facing products.
• Produce and coordinate ACE fact sheets, official responses, web updates, newsletters, and outreach materials.
• Develop and refine templates, processes, and communication guidance for ACE staff.
• Evaluate implementation of significant communication and policy changes and advise senior leadership.
• Coordinate services between stakeholders to ensure cross-office activities and initiatives are carried out.
• Conduct special studies, research projects, and assignments requiring expertise and mature judgment.
• Review and take notes on processes, operations, and services; summarize staff information for senior leadership.
• Participate in administrative planning and support procedural or policy improvements and determinations.
• Review and prepare binders for meetings, conferences, and overseas events.
• Track developments and progress on problems, and follow up with responsible officials to expedite action and resolution.
• Serve as a point of contact for internal and external requests for assistance and respond promptly.
• Participate in formulating policies and procedures governing office administrative functions.
• Maintain confidential files and records, including detailed historical records of meetings and events.
• Build working relationships with other Department of State bureaus and federal agencies to resolve conflicts and coordinate high-priority programs.
• Facilitate connections among stakeholders, visitors, and internal and external officials, virtually or in person.
• Route official communications and prepare or enhance documents, presentations, reports, memoranda, emails, and other official materials.
• Attend meetings, take notes, review documents, and conduct or collaborate on special projects as assigned.
• Support the Coordinator’s participation in meetings with foreign officials and international and multilateral events, and draft and clear related communications.

Benefits

• Comprehensive benefits program, including medical, dental, vision, and life insurance.
• 401(k) and other voluntary benefits.
• Paid Time Off (PTO) for regular full-time and part-time employees.
• Competitive pay, growth opportunities, and retirement options.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree