CHIEF IMPLEMENTATION AIDE

State of careers Rhode Island

7d • $71,287 - $80,484 • Onsite

About The Position

The Division of Purchases seeks a dedicated training and resource development professional to support current and future procurement systems, processes, and learning initiatives. This role develops and delivers training for staff and various Statewide partners/stakeholders, and maintains high-quality resource materials that promote consistent, compliant public procurement practices. The successful candidate will demonstrate proficiency in adult learning training techniques, experience leading training sessions, and skill in managing training content. This position regularly partners with Division leadership and others as assigned. Strong organizational skills, the ability to manage multiple priorities, and adaptability to shifting deadlines are essential. Excellent oral and written communication skills, with the ability to maintain confidentiality and produce clear, accurate documentation. The candidate must be able to review written materials, quickly understand procurement-related subject matter (including business processes, rules, regulations, policies, solicitations, and award documentation), and translate that knowledge into effective training and resource materials. Proficiency in designing, developing, and maintaining training content. Responsibilities include creating Adobe PDF fillable forms, updating existing materials, and ensuring accuracy and usability. Work products may be reviewed by supervisors and collaborative team members. Ability to conduct planned and ad-hoc training sessions in various formats, including in-person, virtual, and hybrid. Support may be provided via telephone, Microsoft Teams, or other communication methods. This position will develop and deliver training for the Division of Purchases staff, State agencies, quasi-public agencies, Higher Education, vendors, municipalities, and for other entities as directed. Training topics and resource materials may include, but are not limited to, subject matter for Business Processes, Procurement 101, Enterprise Resource Planning (ERP), eProcurement system, and for other procurement-related subjects as directed. Travel throughout Rhode Island is required to deliver trainings to agency partners and external stakeholders; attendance at conferences out-of-State may be required. This position requires usage of a computer, Microsoft 365 Office products (including Word, Excel, PowerPoint, Edge, Outlook, Teams), Adobe Acrobat (PDF), and additional software and platforms as needed, including but not limited to current and future State ERP and eProcurement platforms.

Requirements

• Proficiency in adult learning training techniques.
• Experience leading training sessions.
• Skill in managing training content.
• Demonstrated ability to work both independently and as part of a collaborative team.
• Strong organizational skills.
• Ability to manage multiple priorities.
• Adaptability to shifting deadlines.
• Excellent oral and written communication skills.
• Ability to maintain confidentiality and produce clear, accurate documentation.
• Ability to review written materials, quickly understand procurement-related subject matter (including business processes, rules, regulations, policies, solicitations, and award documentation), and translate that knowledge into effective training and resource materials.
• Proficiency in designing, developing, and maintaining training content.
• Ability to conduct planned and ad-hoc training sessions in various formats, including in-person, virtual, and hybrid.
• Usage of a computer, Microsoft 365 Office products (including Word, Excel, PowerPoint, Edge, Outlook, Teams), Adobe Acrobat (PDF), and additional software and platforms as needed, including but not limited to current and future State ERP and eProcurement platforms.
• A thorough knowledge of the principles and practices of public administration.
• A thorough knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices.
• The ability to establish and effective working relations with personnel.
• A thorough knowledge of the principles and practices of effective implementation procedures for policies and procedures.
• The ability to prepare accurate and concise written reports.
• Successful completion of at least two years of academic study in an accredited institution of higher education.
• Considerable employment in a supervisory position in state government assisting a high level state official performing complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all departments or agencies.
• Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Nice To Haves

• Travel throughout Rhode Island is required to deliver trainings to agency partners and external stakeholders; attendance at conferences out-of-State may be required.

Responsibilities

• Develops and delivers training for staff and various Statewide partners/stakeholders.
• Maintains high-quality resource materials that promote consistent, compliant public procurement practices.
• Designs, develops, and maintains training content.
• Creates Adobe PDF fillable forms, updating existing materials, and ensuring accuracy and usability.
• Conducts planned and ad-hoc training sessions in various formats, including in-person, virtual, and hybrid.
• Provides support via telephone, Microsoft Teams, or other communication methods.
• Develops and delivers training for the Division of Purchases staff, State agencies, quasi-public agencies, Higher Education, vendors, municipalities, and for other entities as directed.
• Assists a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.
• Oversees the official agency files and records and ensures their accuracy and currency.
• Studies and analyzes operational procedures and prepares detailed and comprehensive reports of findings and recommendations.
• Performs varied public relations related duties such as preparing news releases and writing and delivering speeches.
• Assists a superior by performing administrative tasks and research in the overall agency operation.
• Coordinates the flow of work among the various units within the agency.
• Responds to inquiries and directs them to the proper location for response when necessary.
• Attends conferences and meetings on behalf of superior and prepares reports thereon.

Benefits

• For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
• New provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees.
• Any employee hired after September 30, 2014 will be required to participate in the direct deposit system.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree