Chief Deputy Treasurer - Accounting

City of Suffolk • Suffolk, VA

17h • Onsite

About The Position

Under limited supervision, performs supervisory and accounting/administrative work overseeing and coordinating the activities of assigned personnel. Reconciles bank statements and interest earnings. Assists the Treasurer manage the City’s cash flow and maintain banking relationships. Acts as liaison between the Treasurer’s Office and Finance Department. Work involves ensuring the integrity and accounting of all activities related to the receipt, deposit, investment, reconciliation and disbursement of funds. Report to the Treasurer the results of these efforts as legally required. Work also includes verifying, researching and posting outgoing warrants/funds and incoming cash receipts. Employee must exercise considerable initiative in effective and efficient administration of departmental programs. Employee must also exercise tact and courtesy in contact with taxpayers, mortgage company representatives, and the general public. Reports to the City Treasurer. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Requirements

• Graduation from a four-year college or university with a degree in accounting, finance or related field
• 7 to 10 years of progressively responsible experience in accounting or related field, preferably in a government setting
• Supervisory experience
• Experience in banking or accounting strongly preferred
• Requires a valid driver's license
• Must complete the Treasurers Association Certification program to achieve designation of Master Governmental Deputy Treasurer, MGDT
• Knowledge of operations of the Treasurer Department of the City.
• Knowledge of the reporting procedures and deadlines as related to accounting and bookkeeping.
• Knowledge of modern office practices and procedures, including the handling and accounting of large sums of money.
• Knowledge of the principles and practices of accounting.
• Knowledge of supervising and assigning work to employees.
• Ability to collect information from a variety of sources and compile concise records from them.
• Ability to collect taxes in an efficient and complete manner.
• Ability to use common office machines.
• Ability to compile data from a variety of sources and prepare clear reports from them.
• Ability to type accurately at a moderate rate of speed.
• Ability to communicate effectively in oral and written form.
• Ability to exercise considerable tact, courtesy and firmness in frequent contact with the general public and businesses.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.
• Ability of speaking and/or signaling people to convey or exchange information.Includes giving assignments and/or directions to subordinates and assistants.Includes receiving instructions from immediate supervisor.
• Ability to read a variety of informational documents, tax reports, mortgage companies documentation, cash reports, City and State code books, State tax manual, and related departmental records and reports; prepares tax reports, correspondence, and related reports and information, using prescribed format and conforming to all rules of punctuation, grammar, diction and style.
• Ability to speak before an audience with poise, voice control and confidence.
• Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to record and deliver information, to explain procedures, to follow oral and written instructions.
• Ability to use and interpret various legal and government accounting terminology and language.
• Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; to utilize basic systems of algebra; and to utilize descriptive statistics.
• Ability to inspect items for proper length, width and shape.
• Ability to handle a variety of items, office equipment, control knobs, switches, etc.Must have minimal levels of eye/hand/foot coordination.
• Ability to deal with people beyond giving and receiving instructions.
• Must be adaptable to performing under minimal levels of stress.

Nice To Haves

• Experience in banking or accounting strongly preferred

Responsibilities

• Reconciles bank statements and interest earnings
• Assists the Treasurer manage the City’s cash flow and maintain banking relationships.
• Acts as liaison between the Treasurer’s Office and Finance Department.
• Prepare and initiate payroll tax payments; initiate payroll withholding benefit payments
• Manages the Accounting Division of the City Treasurer’s Office, currently composed of two other Deputy Treasurers for Accounting.
• Invests excess operating funds.
• Transfer funds via check or wire to various City accounts as necessary.
• Processes accounts payables for the City Treasurer’s Office.
• Oversees the processing of the City of Suffolk’s weekly accounts payable file.
• Prepares monthly report of sold animal licenses and annual report of kennel licenses.
• Processes monthly and annual files and updates with the State Compensation Board/COIN system.
• Prepares and submits annual State Budget request and workload measures to the Virginia State Compensation Board.
• Transfers funds to Suffolk Public Schools on a monthly basis.
• Ensures the City of Suffolk’s bank accounts are in Compliance with the Virginia Security for Public Deposits Act (SPDA) by verifying collateralization on a quarterly basis.
• Reconciles the general ledger each month for the City of Suffolk’s bank account.
• Process returned checks.
• Processes bank corrections as applicable; catalogs bank statements.
• Manages the Treasurer’s Office’s collection and transmittal to the Department of Taxation of Virginia State Income Taxes; reconciles state income tax payments received on a monthly basis with Virginia Department of Accounts; processes uncollectable State Income Tax accounts on an annual basis.
• Calculates interest paid on tax refunds, if applicable.
• Processes requisitions and purchase orders.
• Understands banking and accounting processes.
• Prepares and analyzes financial reports for the State, Treasurer and other departments.
• Develops methods/spreadsheets that will improve efficiency of financial processing and reporting.
• Updates and maintains office records retention program within State guidelines.
• Assists auditors and prepares year-end schedules for City and State audits.
• Appraises subordinates' performances; recommends hiring, transfer, promotion, discipline, termination, etc.; provides and ensures that subordinates receive orientation and training required for assigned personnel.
• Verifies, researches and posts outgoing warrants/funds and incoming cash receipts.
• Identifies operational problems and takes corrective action as needed.
• Monitors budget line items for the City and State; prepares documentation for offices expenses and submits for payment; prepares expense vouchers for reimbursement of state office expenses.
• Assumes responsibilities of the Treasurer in his/her absence.
• Signs checks both manually and on the check signer.
• Performs miscellaneous banking duties, as required.
• Performs other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager