Chief Civil Deputy

Asotin County•Asotin County, WA

About The Position

The Chief Civil Deputy plans, organizes, performs, and supervises the civil functions of the Asotin County Sheriff's Office. The role handles criminal and civil court paperwork for service and entry into state and national databases, and performs court-ordered seizures of real and personal property, including processing and serving writs of restitution and replevin, sheriff's sales, and other duties in accordance with statutory provisions. The position also manages accounts payable and receivable and monitors budgets. The Chief Civil Deputy supervises civil division activities, coordinates with courts, attorneys, other departments and agencies, and ensures civil documents are processed and executed promptly and in compliance with applicable laws and department policy. Additional duties include financial recordkeeping, reporting, firearm background checks and permits, property inventory and auctions, staff training and recertification tracking, grant writing, and mail processing. This is an at-will, non-bargaining-unit, non-exempt position, paid at $23.18 per hour for 40 hours per week.

Requirements

High school diploma or equivalent (GED).
One year of college coursework in business and accounting, or a month-for-month combination of experience, education, and training that provides the required knowledge and ability.
Three years of law enforcement or civil law experience.
Valid driver's license.
Must clear a criminal background check and pre-employment drug screening before employment.
CJIS Security Certification, or ability to obtain certification within 90 days of hire.
ACCESS Level 2 Certification, or ability to obtain certification within 90 days of hire.
Training officer certification, or ability to obtain it within one year of hire.
Must be a United States citizen or an alien authorized to work in the United States and provide documented evidence of identity and employment eligibility at hire.
Knowledge of civil functions and processes at a law enforcement agency, bookkeeping procedures, supervision principles and practices, and laws and regulations applicable to the assigned area.
Ability to monitor work schedules; establish and maintain effective working relationships; and communicate effectively orally and in writing.
Ability to become familiar with and learn specialized, complex computer systems and programs.

Nice To Haves

A minimum of three years of prior experience in an office setting is preferred.
Paralegal training or college coursework is desirable.
Previous experience handling confidential matters and working under deadlines.

Responsibilities

Plan, organize, perform, and supervise the Sheriff's Office civil functions and civil division activities.
Receive, record, serve, and return civil documents in a timely manner, including court paperwork and court-ordered writs, seizures, and sales.
Ensure civil documents are processed and executed efficiently and in compliance with department policy and applicable laws.
Coordinate with attorneys, courts, County justices, other departments, agencies, and appropriate personnel.
Research federal and state laws and regulations relevant to the assignment and take appropriate action to reduce department liability.
Manage receipts, refunds, accounts payable and receivable, and accurate bookkeeping records; monitor and record income from department services and contracts.
Process weekly payables and collect monthly timesheets for submission.
Compile regular and special reports and maintain systems and records for evaluation, control, and documentation of assigned operations.
Assist with preparation of the civil division budget, justify budget requests, and monitor operating expenses.
Assist the Records Sergeant with seized-property storage, inventory, and disposal, and coordinate the annual auction.
Respond to civil-division inquiries, complaints, problems, or emergencies, or refer them to appropriate personnel.
Conduct background checks for firearm purchases and transfers, and process concealed weapon permits and their issuance.
Process uniform requisitions.
Train staff on Spillman, WACIC, and NCIC entries; fingerprint new hires; and track staff training assignments and recertifications.
Write grants and process daily and interoffice mail.
Perform other related duties as assigned.