Chief Administrative Officer

City of New York•New York City, NY

23h•Onsite

About The Position

The Chief Administrative Officer (CAO) reports directly to the Commissioner and oversees financial operations, budget, performance management, and general administration for an agency of over 5,900 employees, a $1.6 billion annual operating budget, and a $34 billion, 10-year capital program. Closely coordinating with the Commissioner and First Deputy Commissioner, the CAO will represent the agency to OMB, City Hall, and city, state, and federal partners on all financial, budget, and hiring matters. The CAO directs over 535 employees in seven agency divisions: Budget and Capital Program Management (BCPM); Grants and Fiscal Management (GFM); the Agency Chief Contracting Office (ACCO); Audit Bureau; Human Resources and Facilities Management (HRFM); Analytics & Performance Management (APM), and Information Technology and Telecommunications (ITT). Areas of financial and budgetary oversight include all Financial Plan initiatives, including savings proposals and new needs; agency performance metrics, such as agency-wide overtime spending; all new hire and promotion action submissions; Federal funding discussions and negotiations with regional, State and Federal partners, such as TRANSCOM, NYMTC, NYSDOT, FHWA, and FTA, and coordinating and guiding internal units on Federal funding; implementation of Commissioner-priority procurements in coordination with ACCO and related oversight of procurement schedules; and the timely delivery of all capital project delivery milestones and resolution of contract payment, change order, and related issues as needed. Additionally, the CAO oversees a number of administrative and human resources functions, including audits of agency processes and the appropriate implementation of any subsequent recommendations, both internal and external; all critical HR-related issues, including facility planning and the automation of all business processes for HRFM; and all critical IT systems for the agency for improved agency collaboration, such as the DOTMap of all DOT assets and projects, HR Portal, and Project Scheduling, as well as DOT’s public-facing website. The candidate will work closely with DOT’s revenue-generating divisions to optimize collection.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
OR A baccalaureate degree from an accredited college and four years of professional experience in the areas described above, including the 18 months of executive, managerial, administrative or supervisory experience, as described above.

Responsibilities

Oversee financial operations, budget, performance management, and general administration.
Represent the agency to OMB, City Hall, and city, state, and federal partners on financial, budget, and hiring matters.
Direct seven agency divisions: Budget and Capital Program Management (BCPM); Grants and Fiscal Management (GFM); the Agency Chief Contracting Office (ACCO); Audit Bureau; Human Resources and Facilities Management (HRFM); Analytics & Performance Management (APM), and Information Technology and Telecommunications (ITT).
Oversee Financial Plan initiatives, including savings proposals and new needs.
Manage agency performance metrics, such as agency-wide overtime spending.
Oversee all new hire and promotion action submissions.
Manage Federal funding discussions and negotiations with regional, State and Federal partners.
Coordinate and guide internal units on Federal funding.
Oversee implementation of Commissioner-priority procurements in coordination with ACCO.
Oversee procurement schedules.
Ensure timely delivery of all capital project delivery milestones.
Resolve contract payment, change order, and related issues.
Oversee audits of agency processes and implementation of recommendations.
Manage critical HR-related issues, including facility planning and automation of business processes for HRFM.
Oversee critical IT systems for improved agency collaboration, such as DOTMap, HR Portal, and Project Scheduling.
Oversee DOT’s public-facing website.
Work with revenue-generating divisions to optimize collection.