CEP Administrative Assistant

East Central University•Ada, OK

About The Position

The CEP Administrative Assistant serves as the administrative assistant and secretary for the Departments of Education, Psychology, and Kinesiology in the College of Education and Psychology. The position supports department chairs and offices and is responsible for submitting department class schedules, processing purchases, maintaining department records and budgets, updating social media and building displays, and scheduling and supervising student workers. The role also supports department operations, communications, and college events.

Requirements

High school diploma.
Computer knowledge; Google Docs and Microsoft products preferred.
Typing proficiency.
Effective written, verbal, and digital communication skills.
Strong organizational skills.
Secure computational skills.
Ability to work under pressure and multitask.
Consistently positive attitude and strong work ethic; lead by example.
Professional, credible, and respected representation of the institution internally and in the community.
Demonstrated willingness and ability to act ethically and socially responsibly.
Ability to communicate courteously.

Nice To Haves

Bachelor’s degree (B.A. or B.S.) from a four-year college or university.
Knowledge of Google Docs and Microsoft products.

Responsibilities

Serve as receptionist and administrative assistant for department chairs and department offices.
Input department course schedules and make changes as needed.
Generate and process part-time faculty contracts for the departments.
Collect syllabi and office hours for department classes.
Process department mail and forms, including printing, copying, creating electronic files, shredding documents, and distributing information to faculty and students.
Purchase and maintain office supplies and equipment, reserve rooms for special meetings, and help prepare materials and promotional items for functions.
Prepare and submit travel claims and expense reimbursements for faculty, part-time faculty, and student teacher supervisors.
Maintain department budgets and the pro card, balance monthly accounts, and prepare monthly reports.
Track and maintain department inventories.
Hire and supervise student workers, including scheduling them, maintaining records of their hours, and managing their budget.
Monitor the general building environment and report maintenance or custodial needs.
Maintain the department monitor system and post information and events in the building and on social media.
Assist with planning and setting up college events, including recruitment events, student conferences, lectureships, faculty meetings, and professional development offerings.
Perform other tasks related to department needs and other duties assigned by the supervisor or designee.