Central Employee Records Coordinator - Part Time

Oakland County•Pontiac, MI

20h•Onsite

About The Position

Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents. When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward. This position is on-site. Are you someone who thrives on keeping processes organized, accurate, and running smoothly behind the scenes? In this role, you’ll be a key resource for employee-related processing, ensuring critical HR functions are handled with precision, efficiency, and care.

Requirements

Must be a high school graduate or have a certificate of successful completion of the General Educational Development Test.
Have had at least five (5) years of responsible full-time work experience involving maintenance of employee records on a computerized personnel record system for a large organization. (Coursework at an accredited college, university, or business school in a related area may be substituted for up to three (3) years of this experience on a year-for-year basis.)

Nice To Haves

Considerable knowledge of the County's attendance system, rates of accumulation and relationship to benefit dates.
Considerable ability to perform on-line input to the Human Resource database information system.
Considerable knowledge of the County's rules, policies, procedures, and organization structure.
Considerable knowledge to present ideas effectively, both orally and in writing.
Considerable knowledge to carry out complex written and oral instructions and to exercise mature judgement and initiative in analyzing problems and recommending solutions.
Considerable knowledge of principles of governmental organization and administration.
Considerable ability to meet continual deadlines and to prioritize duties.
Reasonable ability to make routine decisions in accordance with departmental policies and procedures.
Reasonable ability to develop and maintain effective working relationships with the employees and administrators of operating departments.
Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.

Responsibilities

Serve as the primary point of contact for employee-related transactions including new hires, job changes, badge access, and separations, coordinating employment matters with the Human Resources Department and Fiscal Services/Payroll.
Maintain and manage departmental personnel records and employee files, ensuring accuracy and confidentiality.
Review attendance data submitted by employees and attendance clerks for completeness and accuracy.
Input and track attendance information within the Human Resources Information System (HRIS) and other computer systems.
Utilize County systems and countywide/department-specific software to generate and provide detailed labor distribution data using multiple financial identifiers and support daily operations and reporting needs.
Perform advanced, high-volume administrative functions that require strong attention to detail and organization.
Respond to all manner of questions from employees and supervisors.
Maintain expert knowledge of HRIS and attendance systems and provide effective input to related division procedures to ensure process efficiency.
Review specialized files and data from various computer programs, gather and provide requested information.
Prepare ad hoc documents and other specialized materials.
Prepare and may be authorized to sign personnel paperwork such as appointment papers and transaction forms.
Assist new employees through the hiring process and schedule employment physicals.
Act as a resource person by providing assistance and resolving problems related to employee transactions (e.g., appointments, attendance, summer employees), retirement, and benefits (e.g., health, dental, and life insurance) for county employees and supervisors.
Process travel reimbursement and travel advancement paperwork.
Process invoices and purchase orders for payment.