Central Billing Coordinator (on-site)

CLA (CliftonLarsonAllen)•Madison, WI

1d•Onsite

About The Position

The Central Billing Coordinator champions client billing and practice management of all services provided by the firm. The Central Billing Coordinator performs regular and ongoing collaboration with Client Relationship Leaders (“CRLs”) and engagement teams, as well as with leadership in order to process and monitor invoices, as well as resolving billing discrepancies and issues. This role is accountable for all duties related to timely and accurate client billing efforts within the firm.

Requirements

3 years of related administrative experience required
High school degree or equivalent experience is required
Proficiency in Microsoft Windows and Office products (Word, Excel, Outlook, PowerPoint) is necessary

Nice To Haves

Associates or Bachelor’s Business Administration or Finance preferred
Advanced proficiency with Workday or similar PSA software is preferred
Minimum of 2 years of billing or accounting preferred

Responsibilities

Collaborate and communicate with CRLs and their engagement teams on a regular basis in order to gain knowledge on billing expectations related to specific industry standards and individual job progress.
Responsible for continual analysis of past billing and current trends in order to actively participate in billing discussions, up to and including providing suggested amounts to bill for both standard and out of scope work.
Continually review billing information to identify any discrepancies or errors.
Work with internal teams to identify and correct any discrepancies or errors.
Maintain accurate billing records and files.
Stay up to date on industry regulations and trends across the firm related to client billing.
Compare and analyze billing rates and job specifics across the firm to ensure industry consistencies and standards are met.
Process and monitor invoices to ensure accuracy and completeness.
Review billing information to identify discrepancies or errors.
Work with CRLs and engagement teams to ensure out of scope activities are properly billed.
Prepare and submit reports on billing activities and trends.
Involvement on other billing-related matters, as needed.
May collaborate and assist on items such as new client setup, data validation, creation and maintenance of Billing Schedules.
Continually monitor prepaid, installment and scheduled bills for client WIP consumption necessary.
Assist in communicating with clients and CRLs to resolve billing issues.
Assist with matters related to the entire revenue cycle such as AR posting, data management updates, AR adjustments, AR helpdesk, ad hoc client expense entries, etc. as needed.
Follows up on aging A/R with engagement leaders, which may include direct interaction with clients.
Actively follows up with engagement leaders on large work in process (WIP) jobs that need to be billed.
Supports the Managing Principals, CRLs, Operations Directors, and team Seniors and Directors with proactive analysis of production, profitability, and overall financial performance on a weekly basis.