Building Coordinator (on-site)

FORTEM TECHNOLOGIES INC•Lindon, UT

2d•Onsite

About The Position

This role serves as a Building Coordinator, responsible for managing building operations, security, and administrative functions. The position requires daily on-site presence and involves direct interaction with contractors, security systems, and office management. The ideal candidate will possess strong administrative skills, attention to detail, and the ability to maintain confidentiality.

Requirements

Ability to report to the office daily.
Requires a U.S. DoD Tier 3 background investigation and a SECRET security clearance.
Must complete Investigation paperwork (SF 86) within 2 weeks of hire.
Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
Two or more years of prior administrative experience (including customer service, maintaining records, data entry, drafting correspondence, etc.).

Nice To Haves

Ability to maintain confidentiality and exercise discretion.
Resourcefulness and initiative, with a professional demeanor and positive attitude.
General administrative experience.
Organizational skills.
Time management skills.
Project management skills.
Ability to maintain discretion with a range of proprietary and personal information across the workforce.

Responsibilities

Direct and serve as the primary point of contact for building maintenance and cleaning contractors.
Ensure reported building issues are resolved in a timely manner.
Track and prepare for service contract renewals.
Assist the Facility Security Officer in required duties, including advance screening of visitor credentials, entries in the Defense Information System for Security (DISS), and processing/maintenance of visit records.
Monitor security of the building and classified information.
Manage front-desk operations, guest and client check-in/out.
Coordinate daily activities as needed.
Maintain office supplies.
Oversee facilities and ensure compliance with company policies.
Oversee day-to-day office functions to ensure efficiency.
Act as a point of contact for internal and external communications.
Direct general correspondence to the appropriate personnel.
Maintain accurate office and personnel records and databases, ensuring information is organized and easily accessible.
Assist with special projects and initiatives as assigned.