Center Program Assistant
About The Position
The Center Program Assistant provides administrative and programmatic support for the Center for Environmental Health and Susceptibility (CEHS). The position assists Center leadership and administrative staff with coordination and day-to-day operations of Center activities, programs, meetings, and events. Responsibilities may include scheduling meetings; preparing agendas and meeting materials; maintaining Center records, files, distribution lists, and tracking documents; assisting with communications and correspondence; supporting seminars, workshops, retreats, and other Center activities; and providing administrative support for Center programs and initiatives. The position will help track deadlines, requests, and required materials from Center members and program participants and follow up as needed to ensure information is received and organized in a timely manner. The assistant may also support the collection and organization of information needed for Center reports, grant-related activities, evaluations, and other administrative requirements. Additional responsibilities may include purchasing, reimbursements, travel coordination, event logistics, document preparation, data entry, and other administrative duties necessary to support efficient Center operations.
Requirements
- Administrative and programmatic support experience
- Experience with coordination and day-to-day operations of activities, programs, meetings, and events
- Experience scheduling meetings
- Experience preparing agendas and meeting materials
- Experience maintaining records, files, distribution lists, and tracking documents
- Experience with communications and correspondence
- Experience supporting seminars, workshops, retreats, and other activities
- Experience tracking deadlines, requests, and required materials
- Experience following up to ensure information is received and organized in a timely manner
- Experience collecting and organizing information for reports, grant-related activities, evaluations, and other administrative requirements
- Experience with purchasing
- Experience with reimbursements
- Experience with travel coordination
- Experience with event logistics
- Experience with document preparation
- Experience with data entry
Responsibilities
- Scheduling meetings
- Preparing agendas and meeting materials
- Maintaining Center records, files, distribution lists, and tracking documents
- Assisting with communications and correspondence
- Supporting seminars, workshops, retreats, and other Center activities
- Providing administrative support for Center programs and initiatives
- Tracking deadlines, requests, and required materials from Center members and program participants and following up as needed
- Supporting the collection and organization of information needed for Center reports, grant-related activities, evaluations, and other administrative requirements
- Purchasing
- Reimbursements
- Travel coordination
- Event logistics
- Document preparation
- Data entry
- Other administrative duties necessary to support efficient Center operations
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
