Catering Sales Coordinator

POTOMAC HOSPITALITY GROUP INC•Bowie, MD

16h

About The Position

Potomac Hospitality Group is a full-service hospitality management company with over 10 years of experience delivering exceptional food and hospitality experiences across the public and private sectors. From government food service contracts and institutional programs to high-end event catering and film production craft services, PHG brings an uncompromising standard of excellence to every table we set. We are looking for a driven, relationship-oriented Catering Sales Coordinator to help grow PHG’s catering revenue across our three core markets: corporate event catering, government and institutional food service contracts, and film and production craft services. This is not a purely administrative role. You will be expected to actively build and manage a sales pipeline, respond to inbound leads with urgency, develop proposals that close, and cultivate long-term client relationships that drive repeat business. The right person is organized, polished, and hungry to grow with a company that is scaling.

Requirements

Sales-minded with strong follow-through — you don’t wait for business to come to you
Excellent communicator — clear, professional, and personable with clients and internal teams
Highly organized — able to manage multiple events and client accounts simultaneously
Detail-oriented — accurate in proposals, documentation, and client communication
Hospitality-aware — you understand that service is not just a function, it’s a standard
Tech-comfortable — experience with Tripleseat, Google Workspace, or similar CRM/event platforms preferred
Minimum High School Diploma or GED; undergraduate degree in hospitality, business, or related field preferred
2–4+ years of relevant hospitality, catering, or sales experience
Must be able to pass a Level II background check

Nice To Haves

Catering sales or event sales in a hotel, restaurant, or standalone catering company
Hospitality sales support in a corporate, government, or institutional setting
Event coordination with direct client-facing and proposal development experience
Experience supporting government or institutional food service bids a strong plus

Responsibilities

Manage and follow up on all inbound catering inquiries with professionalism and urgency
Develop and present compelling catering proposals, quotes, and event packages
Proactively identify and pursue new corporate, government, and production catering opportunities
Build and maintain a sales pipeline using CRM tools; track leads from inquiry through close
Meet or exceed monthly and quarterly revenue targets
Represent PHG at networking events, industry conferences, and client meetings
Serve as the primary point of contact for catering clients from contract through post-event follow-up
Coordinate event logistics between leadership, kitchen operations, and client teams
Manage event timelines, documentation, and scheduling with accuracy and attention to detail
Ensure every client interaction reflects PHG’s standard of hospitality excellence
Maintain organized client records, event files, and vendor contact databases
Support financial tracking, event projections, and post-event reporting
Prepare sales kits, presentations, and event documentation in coordination with leadership
Manage calendars and coordinate internal communications across teams