Sales & Catering Coordinator
About The Position
SALES & CATERING COORDINATOR Outbound Sedona | Opening May 7, 2026 We aren't just opening a hotel — we're building a basecamp for explorers. If you thrive in a fast-paced environment, love creating seamless experiences, and want to be part of something new from day one, this role is for you. THE ROLE The Sales & Catering Coordinator is the operational backbone of our Sales and Events team. You'll keep the department running smoothly — managing documentation, supporting clients, and ensuring every group and event detail is communicated and executed flawlessly across the property. SCHEDULE & PHYSICAL Flexible schedule including occasional evenings and weekends. Ability to sit or stand for extended periods and lift up to 25 lbs. Join us in shaping the future of adventure-focused hospitality.
Requirements
- 1+ year of administrative experience, ideally in hotel Sales, Catering, or Front Office
- Proficiency in Microsoft Office; experience with Delphi or similar CRM preferred
- Strong written and verbal communication skills
- Exceptional organization and attention to detail
- A proactive, hospitality-first attitude and the ability to work both independently and collaboratively
Responsibilities
- Prepare and manage contracts, proposals, BEOs, and group resumes
- Maintain accurate client data and room block inventories in Delphi & HMS
- Generate weekly and monthly sales reports for leadership
- Process deposits, payments, and group billing details
- Lead catcher. Serve as a first point of contact for incoming sales inquiries
- Conduct site inspections and support clients through the planning process
- Coordinate event details across all operating departments
- Attend BEO and strategy meetings; track action items and follow-ups
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
