Catering & Events Manager - Luxury Private Island, Bonus Plan

Little Palm Island, a Noble House Resort•Summerland Key, FL

2h•Onsite

About The Position

Little Palm Island is a MICHELIN Three-Key private island resort accessible only by sea or sky. It offers 30 thatched-roof bungalow suites, a tranquil spa, curated boutique, and distinct fine-dining experiences overlooking the Atlantic. The resort culture emphasizes hospitality as a craft, guided by clear standards, thoughtful collaboration, and genuine human connection. This role requires an on-property presence due to its scope, which includes event sales, live execution of intimate and group events, restaurant event coordination, and day-of oversight of large parties. The on-property presence is crucial for immediate site inspections, client walk-throughs, direct oversight of event execution, faster response times, and building stronger relationships with the restaurant and culinary teams.

Requirements

Minimum 2 years of experience in luxury catering sales, wedding sales, conference services, or event management.
Exceptional organizational and communication skills.
Strong attention to detail and ability to manage multiple projects simultaneously.
Working knowledge of food and beverage operations, banquet service, restaurant operations, and event planning.
Must be based on property at Little Palm Island.
Ability to work evenings, weekends, and holidays as required by event schedules.

Nice To Haves

Experience working in a luxury resort or hospitality environment preferred.

Responsibilities

Respond to all proposal, elopement, intimate wedding, and large-party inquiries promptly.
Qualify leads and develop customized luxury event and dining proposals.
Conduct in-person site inspections and presentations.
Cultivate relationships with planners, travel advisors, photographers, and local vendors.
Upsell premium experiences, restaurant enhancements, and resort experiences.
Maintain sales activity, forecasting, and pipeline reporting.
Achieve established annual revenue goals for intimate celebrations, restaurant events, and large parties.
Serve as the lead planner and on-site point of contact for intimate celebrations, and large parties from booking through execution.
Partner directly with the culinary and restaurant teams on menu development, and event-specific offerings.
Coordinate logistics, staffing needs, and setup requirements for restaurant buyouts and large social events.
Be present on property for all event execution, including evenings, weekends, and holidays as required.
Manage last-minute changes and operational communications in real time.
Serve as primary contact following turnover for group events booked by Sales.
Coordinate all event logistics and client requirements.
Produce Banquet Event Orders, resumes, agendas, and planning documents.
Conduct pre-conference, internal planning, and post-event meetings.
Coordinate with culinary, banquet, housekeeping, recreation, spa, engineering, and accounting teams.
Review event space and restaurant space requirements and setup specifications.
Conduct event inspections and ensure adherence to brand standards.
Meet clients on-site and oversee event execution.
Contribute to menu development and enhancements in partnership with culinary.
Develop packaging and promotional offers for restaurant events and social catering.
Drive social catering initiatives and growth of the segment.
Engage in planner outreach and relationship building.
Coordinate FAM trips.
Provide marketing and social media support.
Invoice deposits and coordinate billing for assigned events.
Review banquet and restaurant checks and final bills for accuracy.
Assist Accounting with guest billing clarifications.
Maintain event history and documentation.
Update sales and event management systems accurately and in a timely manner.
Participate in weekly revenue and departmental meetings.