Catering & Events Coordinator

BOCA WOODS COUNTRY CLUB ASSOCIATION INC•Boca Raton, FL

8d•Onsite

About The Position

Assists the Director of Membership and Events in set-up and execution of all internal and external events. This position demands an independent thinker, someone with high energy and highly developed interpersonal skills. Represent the Club in its relationships with numerous external constituencies.

Requirements

Proficiency in Microsoft Office, with emphasis on Excel and Word
Organization skills and attention to detail
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one situations with Members and other employees of the Club.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written or oral form.

Nice To Haves

Exposure and experience with high-end clients is preferred
Previous Club experience is preferred.

Responsibilities

Works with the Director of Membership and Events on the planning, preparation, and execution of events.
Works with the Director of Golf, Tennis, & Spa for their event needs, along with the Executive Chef to create menus, BEO’s, floor plans, etc. to ensure successful Club functions.
Books all in-house meetings for internal departments and committees.
Prepares weekly BEO Packets for weekly Ops Meetings and emails the weekly BEO packets (after Manager has approved) to the Ops team prior to the meeting.
Receives and responds to phone calls, faxes, e-mails, and mailings regarding activities.
Book and coordinate small catered internal and external events, includes Golf, Tennis, Fitness, Spa, Children’s Birthday Parties, etc.
Attends and works actual events to ensure Member and guest satisfaction.
Sets up gate access for incoming guests and upcoming events.
Organize and expedite flow or work, follow up on pending matters, communicate and interpret instructions, and communicate information to members and/or staff.
Complete and/or coordinate activities related to assigned projects; assist in establishing project timelines, action steps, status updates.
Follow up, as appropriate to ensure timely execution to meet established deadlines.
Keeps an accurate history file of each event; writes follow-up correspondence
Responsible for membership billing of all events and activities, as directed.
Assists with the purchasing and rental of party supplies.
Interfaces with Members regarding problems, questions, and miscellaneous matters.
Communicate with Members, co-workers, management, and the general public in a courteous and professional manner.
Attend staff and management meetings.
Required to work nights, weekends, and/or holidays as needed.