Catering Coordinator

Edgewood Tahoe Resort•Stateline, NV

24d

About The Position

The Catering Coordinator assists the Catering Sales Manager with selling, planning, and coordinating catered events at Edgewood Tahoe Resort. The position calls for strong client engagement, excellent organization, and attention to detail to support seamless event execution. The coordinator builds relationships with clients and works with internal teams to deliver events in keeping with the resort’s luxury service standards. The role supports sales and event administration, including proposals, contracts, pricing, client meetings, event documentation, BEO preparation and distribution, deposits, billing information, and departmental calendars. The coordinator communicates event requirements and timelines across operational departments, assists with on-site execution as needed, and anticipates and resolves guest concerns. Flexible scheduling, including nights, weekends, and holidays, is required.

Requirements

Minimum of 2 years of experience in catering sales, luxury hospitality, or event planning.
Ability to work flexible schedules, including nights, weekends, and holidays.
Strong organizational and multitasking skills with exceptional attention to detail.
Exceptional interpersonal and communication skills.
Strong problem-solving abilities.
Professional appearance and demeanor consistent with a luxury resort environment.
Proficiency in CRM software, event management tools, and Microsoft Office Suite.
Ability to safely lift, move, and stack items weighing up to 50 lbs.
Ability to perform physical tasks including bending, lifting, and standing for extended periods.
Comfort working outdoors in various weather conditions.

Responsibilities

Assist with preparing proposals, contracts, and pricing for prospective clients while maximizing revenue.
Respond promptly and professionally to client requests while maintaining Forbes luxury service standards.
Coordinate site inspections, property tours, and client meetings.
Support the sales team in achieving departmental revenue goals.
Manage event documentation and ensure the accuracy of contracts and event details.
Coordinate communication between catering, culinary, banquet, housekeeping, front office, and other operational departments.
Assist in preparing and distributing BEOs.
Monitor event timelines and ensure client requirements are communicated effectively.
Support on-site event execution as needed to ensure client satisfaction.
Maintain accurate client files, contracts, and event records.
Process deposits, billing information, and event-related paperwork.
Manage departmental calendars, meeting schedules, and correspondence.
Deliver personalized service reflecting the resort’s luxury brand standards.
Build strong relationships with clients, vendors, and internal partners.
Anticipate guest needs and proactively resolve concerns.
Perform other related duties as assigned to support the team and business.