Catering Coordinator

Hy-Vee•Marshall, MN

22h

About The Position

The Catering Coordinator owns the catering experience from the initial customer meeting and detailed order writing through coordination across departments and event execution. The role serves customers planning weddings, holiday gatherings, corporate events, and other celebrations, and works with kitchen, bakery, deli, vendors, and other store teams to deliver successful events. The coordinator also supports department standards, pricing, invoicing, bookkeeping, quality control, event promotion, employee coordination, and equipment maintenance in a fast-paced retail and catering environment.

Requirements

High school diploma or equivalent experience.
1 to 3 years of similar or related work experience.
Ability to solve practical problems and handle complex situations with professionalism and good judgment.
Clear, confident communication with customers, team members, and outside vendors in person, by phone, and in writing.
Ability to compose original correspondence and follow technical manuals and guidelines.
Math skills including fractions, decimals, and percentages for pricing and invoicing.
Ability to lead and motivate a team while maintaining high standards and a positive, energetic work environment.
Ability to frequently stand and walk throughout a shift in sales, food service, or delivery areas.
Where applicable, ability to safely use sharp knives and blades for food preparation; exposure to heat- and burn-related hazards associated with cooking, baking, or grilling equipment; and ability to operate a delivery vehicle in accordance with applicable DOT standards.
Ability to perform repetitive standing, walking, reaching, and bending associated with order fulfillment, POS transactions, and cleaning and sanitation duties.
Successful completion of a pre-employment drug screen is a condition of employment.

Responsibilities

Provide prompt, friendly customer service and build positive customer relationships.
Meet with customers to understand catering needs, write detailed orders, and coordinate with the kitchen, bakery, deli, and other involved departments.
Set and uphold standards for customer service, employee relations, cleanliness, sanitation, professional appearance, and profitability.
Contact businesses and prospective customers to promote Hy-Vee catering services and develop contracts for exclusive catering events.
Determine pricing, prepare customer bills, extend and post invoices, and oversee department bookkeeping procedures.
Develop and maintain standard catering practices and conduct quality control checks for multi-event catering.
Organize store shows and events, set up displays, and coordinate annual events with the events coordinator.
Consult with customers about rental companies and recommend equipment purchases with Store Director approval.
Ensure proper product temperatures and storage procedures to maintain freshness and control shrink.
Develop department performance guidelines for the manager's absence and instruct, assign, and coordinate department employees' work.
Attend department manager meetings, obtain baseline pricing, and help ensure competitive pricing in the market area.
Understand and troubleshoot equipment and ensure maintenance is performed as needed.
Follow personal hygiene and dress standards, Hy-Vee policies, and store guidelines.
Answer phone calls and return voicemails promptly and professionally.
Report to work as scheduled and work the expected number of hours.