Catering Coordinator

Hy-Vee, Inc.•Grimes, IA

22d•Onsite

About The Position

The Catering Coordinator manages the customer catering experience, from understanding customer needs and preparing detailed orders to coordinating with departments such as the kitchen, bakery, and deli to ensure events run smoothly. The role supports weddings, holiday gatherings, corporate events, and other celebrations, and involves customer service, event coordination, pricing, invoicing, bookkeeping, quality control, and department operations. The position also helps maintain department standards, supports and coordinates employee work, promotes Hy-Vee catering services, and ensures products, equipment, and work areas meet applicable standards.

Requirements

High school diploma or equivalent experience.
1 to 3 years of similar or related work experience.
Ability to solve practical problems and handle complex situations with professionalism and good judgment.
Clear and confident communication with customers, team members, and outside vendors in person, by phone, and in writing.
Ability to compose original correspondence and follow technical manuals and guidelines.
Math skills, including fractions, decimals, and percentages, for pricing and invoicing.
Ability to lead and motivate a team while maintaining high standards and a positive, energetic work environment.
Frequently stand and walk throughout a shift in sales, food service, or delivery areas.
Where applicable, ability to safely use sharp knives and blades for food preparation.
Where applicable, exposure to heat- and burn-related hazards associated with cooking, baking, or grilling equipment.
Where applicable, ability to operate a delivery vehicle in accordance with applicable DOT standards.
Ability to perform repetitive standing, walking, reaching, and bending associated with order fulfillment, POS transactions, and cleaning and sanitation duties.
Successful completion of a pre-employment drug screen is required for employment.

Responsibilities

Provide prompt, friendly customer service and make customer interactions positive.
Meet with customers to understand catering needs, prepare detailed orders, and coordinate with involved departments, including the kitchen, bakery, and deli.
Establish and uphold standards for customer service, employee relations, cleanliness, sanitation, professional appearance, and profitability.
Contact businesses and prospective customers to promote Hy-Vee catering services and develop contracts for exclusive catering events.
Determine pricing, prepare customer bills, extend and post invoices, and oversee department bookkeeping procedures.
Develop and maintain standard catering practices and conduct quality-control checks for multi-event catering.
Organize store shows and events, set up displays, and coordinate annual events with the events coordinator.
Consult with customers about rental companies and recommend equipment purchases, subject to Store Director approval.
Ensure proper product temperatures and storage procedures to maintain freshness and control shrink.
Develop department performance guidelines in the manager's absence and instruct, assign, and coordinate department employees' work.
Attend department manager meetings, obtain baseline pricing, and help ensure competitive pricing in the market area.
Understand and troubleshoot equipment and ensure needed maintenance is performed.
Follow personal hygiene and dress standards, Hy-Vee policies, and store guidelines.
Answer calls and return voicemails promptly and professionally.
Report to work as scheduled and work the expected number of hours.