Catering Coordinator

K-VA-T Food Stores•Johnson City, TN

19d•Onsite

About The Position

The Catering Coordinator supervises events and department involvement, serves as a liaison between clients, internal departments, and external vendors, and coordinates event planning and execution. The role develops event proposals and pricing, negotiates and finalizes contract terms, coordinates product, purchases, rentals, and business leads, and ensures event planning information is prepared and distributed to relevant staff. The coordinator recruits, trains, schedules, and supervises event staff and works to ensure the profitability of the catering program. The position requires attendance at on-site work during normal business hours in a typical work week, with additional time as needed. Work hours are flexible and may include nights, weekends, and holidays. Food City describes itself as a privately held, family-owned company with an employee stock ownership plan and flexible schedules intended to help associates spend time with family and friends.

Requirements

Associate’s degree or equivalent work experience.
Three years of experience in event planning or supervision.
Ability to resolve differences through diplomatic means.
Knowledge of various training methods.
Excellent written and verbal communication skills.
Flexibility to work nights, weekends, and holidays.
Excellent problem-solving skills.
Ability to lead by example to provide Food City customers with their best shopping experience.
Ability to work effectively under strict deadlines.
Knowledge of Food City policies and procedures.
Expertise in all job duties associates must perform in each area of responsibility.
Ability to understand and follow verbal and/or written instructions, perform routine and repetitive tasks, and interact daily with individuals at various levels.
Ability to attend on-site work during normal business hours in a typical work week, as well as additional time as needed to fulfill job duties.

Responsibilities

Supervise events and department involvement.
Attend event meetings with potential and existing clients.
Review event details with appropriate leadership and staff.
Establish event proposals and pricing with clients.
Coordinate products, purchases, and business needs with internal company, store, and department contacts, including floral, wedding cakes, store purchases, and transfers.
Coordinate products, purchases, rentals, leases, and business leads with external vendors and companies.
Conduct event or site visits and walk-throughs with clients.
Negotiate contract terms and agreements.
Finalize event pricing and contract agreements with clients.
Ensure event planning sheets are prepared, posted in designated areas, and forwarded to the Catering Chef and Banquet Manager.
Recruit and train event staff.
Schedule and supervise event staff as appropriate.
Ensure the profitability of the catering program.