Catering Coordinator

Food City (K-VA-T Food Stores Inc)•Johnson, KS

20d•Onsite

About The Position

The Catering Coordinator supervises events and department involvement, meets with prospective and existing clients, and reviews event details with appropriate leadership and staff. The role develops proposals and event pricing, serves as an internal and external liaison, and coordinates products, purchases, business needs, rentals, leases, and business leads with company departments and external vendors. The coordinator conducts event and site visits, negotiates and finalizes contract terms and pricing, and ensures event planning sheets are prepared, posted, and sent to the Catering Chef and Banquet Manager. The position also recruits, trains, schedules, and supervises event staff and works to ensure the catering program is profitable. Food City is a privately held, family-owned company whose mission is to run the best store in town. The company encourages associates to participate in local civic organizations and notes that associates own over 13% of the company through its employee stock ownership plan. Food City offers flexible schedules.

Requirements

Associate’s degree or equivalent work experience.
Three years of experience in event planning or supervision.
Ability to resolve differences through diplomatic means.
Knowledge of various training methods.
Excellent written and verbal communication skills.
Flexibility to work nights, weekends, and holidays.
Excellent problem-solving skills.
Ability to lead by example to provide Food City customers with their best shopping experience.
Ability to work effectively under strict deadlines.
Knowledge of Food City policies and procedures.
Expertise in the job duties associates must perform in each area of responsibility.
Ability to understand and follow verbal and/or written instructions, perform routine and repetitive tasks, and interact daily with individuals at various levels.
Ability to attend on-site work during normal business hours in a typical work week, as well as work extra time as needed to fulfill job duties.

Responsibilities

Supervise events and department involvement.
Attend event meetings with prospective and existing clients.
Review event details with appropriate leadership and staff.
Prepare event proposals and pricing with clients.
Coordinate products, purchases, and business needs with internal company, store, and department contacts.
Coordinate products, purchases, rentals, leases, and business leads with external vendors and companies.
Conduct event and site visits or walk-throughs with clients.
Negotiate contract terms and agreements.
Finalize event pricing and contract agreements with clients.
Ensure event planning sheets are prepared, posted in designated areas, and forwarded to the Catering Chef and Banquet Manager.
Recruit and train event staff.
Schedule and supervise event staff.
Ensure the profitability of the catering program.