Cash Management Admin

Openforce•Scottsdale, AZ

12d•Remote

About The Position

The Cash Management Administrator supports the Accounting team with cash-flow processes and other accounting tasks. The role monitors and posts incoming and outgoing client funds in proprietary software and accounting systems; processes vendor and child support payments; handles banking transactions; and reconciles customer payments and invoices. It also works with internal teams to troubleshoot settlement and banking discrepancies. Accuracy, integrity, sound math skills, problem-solving ability, and a working knowledge of the company’s proprietary software are important to success. The position is remote, full-time, and non-exempt, and reports to the Cash Management Manager. The work schedule must cover completion of daily settlement processing and end-of-day accounting tasks; extended hours may be required during busy periods or as business needs arise.

Requirements

High school diploma or equivalent.
Working knowledge of PCs, including web browsers and remote desktop access.
Working knowledge of Microsoft Office, including Outlook, Word, and Excel.
Knowledge of basic administrative and clerical processes.
Strong attention to detail and consistently high accuracy.
Ability to handle sensitive financial information with discretion and confidentiality.
Excellent written and verbal communication skills.
Ability to multitask, prioritize, and stay organized.
Ability to thrive in a fast-paced work environment.
Willingness to collaborate across departments.
Strong problem-solving skills using a logical and systematic approach.
Adaptability and openness to new ways of doing things.
Ability to build and maintain strong partnerships inside and outside the organization.
Ability to anticipate potential issues and plan for contingencies.
Commitment to serving internal and external customers.
Availability to work a shift covering completion of daily settlement processing and end-of-day accounting tasks; extended hours may be required during busy periods or as business needs arise.

Nice To Haves

At least one year of experience using the CMS Settlement System.

Responsibilities

Manage high-volume banking correspondence by email, direct messaging, mail, fax, and phone.
Post daily transactions to internal proprietary software and accounting systems.
Review and manage incoming client ACH and wire funding.
Review and process outgoing settlement payments throughout the day using the online banking portal.
Review and process vendor payments, child support payments, garnishments, and withholding requests.
Complete daily banking tasks, including returns and notices of change, stop payments, reverse wires, and ACH debits.
Prepare and monitor monthly client invoicing and payments.
Reconcile invoices using internal proprietary software and accounting systems.
Review and process reimbursements.
Contribute to process and system improvements.
Perform other administrative duties as needed.
Work with internal teams to troubleshoot settlement and banking discrepancies.