Cash Clerk

Madix Inc. • Terrell, TX

1d • Onsite

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Madix is a company about people—our employees, our clients, and our community. Our reputation as an innovative leader in the store-fixture industry is a product of the hard work and dedication of our team members. At Madix, every individual plays a vital role in the success of our company, which is why we in turn strive to help employees achieve their professional and personal goals. We also are committed to maintaining a diverse work environment where everyone feels safe, inspired, and returns home each night fulfilled by the work they do. Investing in our employees and respecting our people is the best way to preserve our future as a company.

Requirements

• High School Diploma or GED equivalent.
• Intermediate to Advanced Microsoft Office skills (Excel, Word, Outlook) required.
• QuickBooks
• Effective communication skills.
• Basic Accounting Skills.
• Problem Solving Skills.
• Accounts Receivable
• Diplomacy and ability to function as a member in a team environment.
• Reliable, self-motivated, and quick learner.
• Positive attitude.
• Excellent Oral and Written communication skills.

Nice To Haves

• PowerPoint and SAP experience a plus.

Responsibilities

• Daily upload of bank file for cash applications
• Posting all transactions that did not process automatically
• Posting additional wires and EFT payments
• Daily reconciliation of received cash to posted cash
• Zero posting off-sets obtained from Credit, Billing Department, and Cash In Advance Payments
• Processing of all credit card transactions including CIA orders and customers that pay invoices by credit card
• Obtaining prior authorization to charge specified customer accounts
• Sending authorized transactions to specified customers along with the invoices that were processed with their credit card
• Maintaining all credit card information and paperwork in an organized and secure manner
• Assisting the Credit department on customer account information
• Various research as needed
• Performs routine accounting duties including preparing journal entries
• Once a week help with export paperwork
• Back-up for Export Desk every 3rd week includes invoicing and export paperwork
• Responsible for posting payments to customer’s account that come into the bank daily.
• Reconcile that all cash has been posted.
• Responsible for performing procedures required of the Cash Clerk as outlined in the Cash Sale Policy.
• Processes CIA quotes, prepares documents which requests payment in advance, and transmits documents to customer.
• Responsible for obtaining freight quotes prior to requesting payment in advance from the customer.
• Responsible for reviewing documents prior to submission to customer and questioning any discrepancies.
• Responsible for resolving discrepancies with CSR, Sales, Traffic/Shipping, and/or Customer prior to release of shipment.
• Communicates to Credit Dept. on any credit card declines
• Maintains continuing credit card agreements so that customer does not have to be contacted each time the customer requests an order on a CIA basis.
• Communicates with salesmen and customer service reps when payment is not received in a timely manner which will affect delivery dates.
• Advises customer service representative (CSR) when payment has been received so that quote can be turned into order.
• Releases orders on credit hold in accordance with Cash Sales Policy and /or as directed by Credit Manager and/or Credit Analyst and/or in accordance with Cash Sales Policy
• Provides weekly report to applicable parties regarding status of unpaid CIA quotes.
• Ensures that all payments for CIA accounts are applied to the appropriate invoice and ensures that there are no remaining balances due on the account.

Benefits

• Group Health Insurance
• Company Paid Group Term Life
• Dental, Vision, Short Term Disability, Long Term Disability, and Critical Care
• 401k – Eligible day one of employment (Contributions can be from 1% to 50% of salary. Company match of up to 4% quarterly based on safe harbor election)
• Holidays – 9 per year (Eligible after 30 days of employment)
• Vacation time
• Educational Assistance
• Employee Assistance Program
• Onsite Clinic – Free medical visits
• Safety and Attendance incentives
• Employee Appreciation Days

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED