Cash Audit

Three Bears Alaska, Inc. • Fairbanks, AK, US, AK

10h • $0 - $20 • Onsite

About The Position

Performs store-level cash auditing and reconciliation, including safe and till accountability, payment-media balancing, deposit preparation, discrepancy documentation, and transmission of financial records. Reports directly to the Store Manager and maintains a dotted-line functional reporting relationship with the Corporate Cash Audit Manager for audit procedures, technical guidance, reporting, and escalation.

The position works primarily in a store cash office, administrative workspace, and front-end retail areas. It involves handling cash and sensitive financial information, working in secured storage areas, and meeting time-sensitive reporting deadlines. The role may also involve noise, customer traffic, standing, or front-end support activity. The position is part-time and in person. Scheduling may include early mornings, evenings, nights, weekends, and holidays based on store and department needs.

Requirements

• Ability to perform accurate arithmetic, reconcile transactions, maintain confidential financial records, and use Company cash-audit and POS systems.
• Ability to follow documented cash-handling, reconciliation, security, and escalation procedures.
• Must complete Company-required cash-control and system training.
• Ability to follow written and verbal instructions and established safety and operating procedures, maintain an appropriate work pace while completing tasks accurately, communicate concerns to department leadership, and adapt to changing priorities.
• Ability to sit for extended periods while using computers, cash-counting tools, and reconciliation records, with periodic standing and walking.
• Ability to bend, reach, and perform repetitive hand and finger motions associated with cash handling and data entry.
• Ability to read receipts, reports, checks, electronic records, and other detailed financial information.
• Ability to lift and carry supplies or materials up to 10 pounds frequently and up to 50 pounds occasionally, as required by assigned duties.
• Ability to hear and communicate effectively with customers and team members.
• Reliably commute or plan to relocate before starting work.

Nice To Haves

• High school diploma or GED preferred.
• Retail cash office, cash reconciliation, bookkeeping, accounting support, or banking experience preferred.
• Proficiency with spreadsheets, 10-key, and Microsoft Office applications preferred.

Responsibilities

• Independently verify store safe balances, designated tills, and supporting cash-control records in accordance with Company procedures; document discrepancies and escalate exceptions to the Store Manager and Corporate Cash Audit Manager.
• Reconcile prior-day cash and other payment media against POS reports, register records, and supporting documentation.
• Prepare and document bank deposits in accordance with Company cash-control procedures; reconcile deposit amounts to supporting records and maintain accurate deposit and reconciliation documentation, subject to required verification and approval controls.
• Identify, record, investigate, and track cashier and store cash overages and shortages; maintain supporting documentation and communicate unresolved or recurring discrepancies to the Store Manager and Corporate Cash Audit Manager for follow-up.
• Enter required sales, payment, and reconciliation information into authorized Company systems and maintain organized audit files.
• Transmit reconciliation reports, deposit information, and supporting paperwork to appropriate Corporate departments within required deadlines.
• Communicate discrepancies, unresolved variances, suspected control failures, or irregularities to the Store Manager and Corporate Cash Audit Manager according to applicable escalation procedures.
• Coordinate with the Corporate Cash Audit Manager on audit standards, technical questions, process updates, and reporting requirements while keeping the Store Manager informed of store-level issues.
• Review cash-handling records, identify potential procedural or training concerns, and communicate documented findings to the Store Manager and Front End PIC.
• Provide cash-handling procedural guidance or training support to cashiers when requested and authorized by Store Management.
• Support cash-control supplies, equipment-service requests, customer transaction documentation, and related front-end administrative needs as assigned.
• Perform cashiering and other Front End support duties when directed and authorized by Store Management, provided appropriate cash-control procedures and independent verification safeguards are maintained.
• Assist with other store functions as assigned, consistent with position responsibilities and qualifications.
• Provide prompt, courteous, and professional customer service; follow instructions and established safety and operating procedures; work cooperatively with team members; maintain organization, attention to detail, and a clean and safe work area; adapt to changing priorities and perform assigned work with appropriate independence.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Colonial Life Elective Benefits
• 401(k)
• Paid time off
• Holiday Pay
• Automatic raise of $1.00/hr every 1,040 hours worked, based on straight-time hours until the top of the pay scale is reached

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED