Capital Equipment Mgr

CAMC Health System•Charleston, WV

6d•Onsite

About The Position

Creates and manages the health system’s capital equipment acquisition process, coordinating procurement of complex capital equipment from project charter through delivery and managing sourcing strategy. Provides daily direction and leadership in accordance with Vandalia Procurement (Capital) policies, procedures, and best practices to support business needs, coordinating with Clinical, Administration, Information Services, Clinical Engineering, Medical Affairs, Finance, and other departments as needed. The role manages the Capital Equipment Coordinator/Buyer, develops and reviews capital purchasing and equipment-replacement plans, evaluates vendors and acquisition options, negotiates contracts, and oversees capital purchasing systems and agreements. It also supports departmental operations through budget review, training, policy and procedure updates, and coordination with internal service areas.

Requirements

Bachelor’s degree.
Valid West Virginia driver’s license and insurability to make visits to Vandalia locations as needed.
Demonstrated competency to independently perform job duties through orientation and ongoing competency validation.
Maintain and document all applicable required education.
The patient-group knowledge and skills described in the posting apply only to positions with direct patient contact.

Responsibilities

Manage and direct the Capital Equipment Coordinator/Buyer in day-to-day activities.
Initiate, implement, and participate in programs to reduce capital purchasing costs.
Prepare the monthly capital committee agenda and capital budget report, and prepare status reports for capital projects in process.
Prepare an annual equipment-replacement-needs report for executive leadership, considering equipment age, end-of-life and end-of-service status, and defined measures of equipment criticality for consideration in the capital plan.
Coordinate value analysis, inventory management techniques, order processing systems, and equipment product standardization.
Evaluate vendor performance, prices, and reliability; schedule and lead quarterly business reviews with key suppliers.
Maintain and promote high standards of business ethics with customers and vendors, and use negotiation skills and techniques.
Interview sales and technical representatives, represent Vandalia in negotiations, and serve as a liaison between departments and vendors.
Resolve vendor issues involving the quality or quantity of materials, pricing, delivery, and service.
Analyze bids, market trends, and vendor logistics; use appropriate benchmarking and external market intelligence. Compare purchase, lease, cost-per-use, and other proposed acquisition methods, including return-on-investment analysis, consumable costs, reimbursement, and coordination with Medical Affairs when physician credentialing may be required.
Evaluate and select vendors, negotiate contracts, manage the overall CAMC maintenance program, and standardize equipment.
Administer purchase orders, track purchase requests, and oversee performance of the capital management system (Axiom).
Manage equipment trial-purpose agreements, capital equipment procurement, leases, rentals, preventive maintenance vendor agreements, and equipment maintenance coordination with Clinical Engineering and Information Services.
Keep abreast of regulations concerning hospital financial management, reimbursement systems, OSHA, procurement laws, local, state, and federal tax structures, and shipping regulations. Report equipment placement agreements and cost-per-use arrangements that may have Medicare cost-report requirements.
Review operational cost records as needed to comply with the budget and recommend and administer training programs to improve subordinate competency.
Establish meaningful and measurable objectives and inform the System Director of Purchasing about activities, plans, programs, requirements, and operational or supplier problems.
Monitor and maintain a computerized order-entry and purchasing-management system to meet Vandalia Health’s operational and functional requirements.
Share responsibility for the Purchasing Department Policy and Procedure manual and its revisions.
Consult and work with Administration, Materiel Handling Center, Accounts Payable, Finance, Nursing, Office of General Counsel, Compliance, Clinical Engineering, and other service areas.
Maintain and document required education; demonstrate positive customer service and coworker relations; comply with attendance, scheduling, and departmental policies; participate in continuous quality improvement; perform work cost-effectively and in alignment with the organization’s mission and strategic plan; and perform related duties as assigned.
Complete initial orientation and ongoing competency validation for job and department-specific duties.