Campus Secretary/PEIMS Clerk

ESC Region 11 • Grandview, TX

18h • Onsite

About The Position

Maintain accurate records for the campus. Under close supervision, Public Education Information Management System (PEIMS) data, and grades. Perform general bookkeeping and maintain campus financial records, including campus activity funds.

Requirements

• High school diploma or GED
• Ability to use software to develop spreadsheets and databases, and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to meet established deadlines
• Knowledge of bookkeeping principles and practices
• Ability to use software to develop or maintain spreadsheets and do word processing
• Ability to maintain accurate and auditable records
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills
• 2 years data entry experience

Responsibilities

• Collect PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student information.
• Contact parents/guardians to verify student information/data as needed and report data problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
• Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
• Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
• Prepare gate boxes for all athletic events and process direct pay requests for officials.
• Maintain inventory of campus fixed assets, equipment, and supplies.
• Prepare monthly and other periodic campus financial reports.
• Assist with campus budget preparation.
• Compile, maintain, and file all reports, records, and other documents as required.
• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED