Campus Secretary, ES

South San Antonio Independent School District • San Antonio, TX

4h • Onsite

About The Position

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Requirements

• High School Diploma/ G.E.D. Certificate
• 30 semester college hours with some business orientation or equivalent business school OR successful demonstration of seven areas of competence specified in the professional standards program of the National Association of Education Office Personnel, including typing, transcription, filing procedures, office records, management, and business writing OR five years of general documented clerical/secretarial experience
• Satisfactory outcome of fingerprinting background check.
• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• Communication (written and oral)
• Microsoft Word, Spreadsheet (either Lotus, Excel, Quatro Pro, etc.), Quicken, preferred WordPerfect
• Bookkeeping skills
• Three years of general clerical/secretarial experience OR three years of experience as Educational Secretary I or II

Nice To Haves

• Microsoft Word
• Spreadsheet (either Lotus, Excel, Quatro Pro, etc.)
• Quicken
• WordPerfect

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Perform and assume clerical/secretarial tasks under general guidance of professional personnel.
• Establish and maintain fiscal accounts, personnel records, student records, visitor logs, and other documents.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports.
• Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s).
• May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED