Campus Manager (Site Supervisor)

La Scuola International School•East Palo Alto, CA

5h•Onsite

About The Position

La Scuola International School is seeking an Office & Campus Manager to oversee the daily administrative, logistical, and operational functions of its Silicon Valley campus. This role serves as the primary point of contact for the campus, building strong relationships with students, families, employees, visitors, vendors, and community partners. The Manager will support the effective implementation of the school’s daily program and ensure compliance with California laws, Title 22 licensing requirements, fire codes, and school safety procedures. The ideal candidate is collaborative, proactive, flexible, and solutions-oriented, with excellent communication, organization, and judgment. The role requires discretion in handling confidential information and the ability to manage competing priorities in a dynamic school environment.

Requirements

Current Site Supervisor Permit.
Two years of responsible clerical or secretarial experience, preferably in a school setting.
Valid first aid and CPR and Basic First Aid certificate EMSA compliant within six months of employment.
Valid Driver’s License, Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance, Physical and TB Clearance.
Current Mandated Reporter Training (Child Care Providers, including General Training, and SB848 Child Abuse Prevention).
Professional fluency in English required.
Strong organizational and time-management skills, with the ability to manage competing priorities in a busy school environment.
Excellent written and verbal communication skills and the ability to build positive relationships across a diverse community.
Sound judgment, initiative, and problem-solving skills, with the ability to work independently and collaboratively.
Professionalism, integrity, and discretion in handling confidential information.
Knowledge of—or ability to learn and apply—Title 22 regulations and applicable school health, safety, and licensing requirements.
Strong attention to detail and proficiency with office technology, databases, and recordkeeping systems.
Flexibility and willingness to support administrative, operational, and student-supervision needs.
Commitment to La Scuola’s mission, values, and educational philosophy.
Must be authorized to work in the U.S.
Prior to beginning work and as a condition of employment in order to comply with the law, all employees must provide documentation to prove eligibility to work in the United States.
In addition, the final candidate will need to pass Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance, a physical exam, and provide recent copy of a negative TB test/assessment and other immunization records.

Nice To Haves

Proficiency in Italian and/or Spanish preferred.
Experience in a school, early-childhood program, or other child-centered environment preferred.

Responsibilities

Oversees, coordinates, and performs the day-to-day administrative and operational functions necessary for the smooth operation of the Silicon Valley campus.
Manages the campus office and front desk, including answering phones and the door, receiving and distributing mail and deliveries, and maintaining a neat and welcoming environment.
Serves as the primary campus point of contact and directs questions to the appropriate department or individual.
Maintains an organized, clean, and appropriately stocked office and common areas, ensuring inventory is complete and all equipment is functioning.
Manages student enrollment forms, information systems and platforms, attendance, and related records.
Provides administrative and operational support.
Is the primary point of contact for student drop-off and pick-up and may step into the classroom to support colleagues as needed.
Identifies and recommends process improvements to increase operational efficiency.
Performs other related duties and provides administrative support to faculty and staff as assigned.
Supports summer and holiday camps and facility rentals if applicable.
Works with the team to prepare event, logistical, and operational communications for Silicon Valley campus families.
Prepares materials for staff meetings, committee meetings, and other school activities.
Coordinates appointments and supports campus calendar management.
Communicates and escalates operational, student, or community concerns to the appropriate school leader in a timely manner.
Coordinates the daily duty and coverage schedules for campus faculty and staff.
Maintains and updates relevant campus calendars and schedules.
Coordinates coverage for employee absences by working with faculty, substitutes, and substitute staffing agencies.
Steps in to provide classroom, student, or campus coverage when necessary and permitted.
Assists with student arrival, dismissal, breaks, and other supervision needs.
Maintains required Title 22 licensing files and documentation and helps ensure ongoing compliance with applicable licensing requirements.
Supports compliance with California laws, fire-code requirements, and school health, safety, and security procedures.
Maintains a current Site Supervisor Permit and other required professional credentials.
Communicates with school leadership regarding potential licensing or compliance concerns and supports corrective action as needed.
Cooperates with licensing representatives, government regulators, and other authorized agencies during inspections and compliance reviews.
Collaborates with the Marketing, Communications, and Events team and campus leadership to coordinate school events, meetings, and community activities.
Manages event logistics, including scheduling, campus communications, materials, refreshments or catering, room setup, and cleanup.
Coordinates staff participation and oversees parent volunteers supporting campus events.
Helps ensure that events are appropriately staffed and conducted in accordance with campus safety and facility-use requirements.
Enters, maintains, and updates information in school databases, electronic records, and physical files.
Maintains student records, family rosters, attendance documentation, and campus office files in collaboration with appropriate school leaders.
Runs reports and prepares information as requested.
Maintains confidential, privileged, and sensitive records in accordance with school policy and applicable legal requirements.
Assists with student transcripts and other school records when assigned.
Supports enrollment and re-enrollment processes in collaboration with the Admissions and Enrollment team.
Assists families with the completion and submission of required forms and documentation.
Helps orient new students and families to the campus, its procedures, and available resources.
Responds to routine family questions and connects families with the appropriate department or school leader when additional support is needed.
Provides students and employees with routine administrative assistance, information, and required forms.
Assists with field-trip scheduling, documentation, and logistical preparation.
Supervises students sent to the office for health, behavioral, or disciplinary reasons in accordance with school procedures.
Provides classroom or student supervision when needed and when consistent with licensing, staffing, and qualification requirements.
Communicates student concerns to the appropriate school leader and supports established disciplinary and student-support protocols.
Administers basic first aid to students and employees within the scope of current training and school protocols.
Dispenses medication in accordance with written authorization, prescription instructions, and school procedures.
Contacts parents or guardians regarding an ill or injured student and documents the incident as required.
Coordinates campus emergency drills and maintains related records.
Helps ensure that campus safety, security, and emergency-response systems are functioning properly.
Supports implementation of communicable-disease protocols and other applicable public-health requirements.
Communicates health and safety concerns promptly to the appropriate school leader.
Monitors the campus’s daily facilities needs in close collaboration with the Director of Facilities and on-site facilities staff.
Reports facility concerns and coordinates the scheduling of maintenance, repairs, and equipment service.
Helps ensure that the campus is clean, organized, safe, and well-maintained and meets the school’s expectations for students, employees, and families.
Coordinates the use of shared spaces with partner schools, community organizations, and other authorized users.
Helps ensure that safety and security equipment and systems are operational and promptly reports concerns.
Supports Summer Camp operations and facility rentals as needed.
Assists with planning and coordinating campus improvements and ensures that agreed-upon timelines and operational needs are communicated and monitored.
Supports the daily administration of the on-site meal program.
Maintains current student allergy and dietary-restriction information and communicates accurate headcounts and updates to the food-service provider.
Serves as a campus liaison with the food-service provider regarding operational needs, feedback, and service improvements.
Communicates relevant meal-program information to families and employees in coordination with school leadership.