Campus Manager with Site Supervisor Permit

La Scuola International School•San Francisco, CA

2h•$80,000•Onsite

About The Position

La Scuola International School is seeking an Office & Campus Manager for its Silicon Valley campus. This role is responsible for overseeing the daily administrative, logistical, and operational functions of the campus. The Manager will serve as the primary point of contact, building relationships with students, families, employees, visitors, vendors, and community partners. The position supports the Assistant Head of School and COO in implementing the school's daily program and ensuring compliance with California laws, Title 22 licensing, fire codes, and school safety procedures. The ideal candidate is collaborative, proactive, flexible, and solutions-oriented, with strong communication, organization, and judgment skills. Discretion in handling confidential information and managing competing priorities in a dynamic environment is essential.

Requirements

Current Site Supervisor Permit.
Two years of responsible clerical or secretarial experience, preferably in a school setting.
Valid first aid and CPR and Basic First Aid certificate EMSA compliant within six months of employment.
Valid Driver’s License.
Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance.
Physical and TB Clearance.
Current Mandated Reporter Training (Child Care Providers, including General Training, and SB848 Child Abuse Prevention).
Professional fluency in English required.
Strong organizational and time-management skills, with the ability to manage competing priorities in a busy school environment.
Excellent written and verbal communication skills and the ability to build positive relationships across a diverse community.
Sound judgment, initiative and problem-solving skills, with the ability to work independently and collaboratively.
Professionalism, integrity and discretion in handling confidential information.
Knowledge of—or ability to learn and apply—Title 22 regulations and applicable school health, safety and licensing requirements.
Strong attention to detail and proficiency with office technology, databases and recordkeeping systems.
Flexibility and willingness to support administrative, operational and student-supervision needs.
Commitment to La Scuola’s mission, values and educational philosophy.
Must be authorized to work in the U.S.
Prior to beginning work and as a condition of employment in order to comply with the law, all employees must provide documentation to prove eligibility to work in the United States.
The final candidate will need to pass Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance, a physical exam, and provide recent copy of a negative TB test/assessment and other immunization records.

Nice To Haves

Proficiency in Italian and/or Spanish preferred.
Experience in a school, early-childhood program or other child-centered environment preferred.

Responsibilities

Oversees, coordinates, and performs the day-to-day administrative and operational functions for the Silicon Valley campus.
Manages the campus office and front desk, including answering phones, receiving mail, and maintaining a welcoming environment.
Serves as the primary campus point of contact and directs inquiries appropriately.
Maintains an organized, clean, and stocked office and common areas, ensuring inventory and equipment functionality.
Manages student enrollment forms, information systems, attendance, and related records.
Provides administrative and operational support.
Is the primary point of contact for student drop-off and pick-up and may support colleagues in the classroom as needed.
Identifies and recommends process improvements for operational efficiency.
Performs other related duties and provides administrative support to faculty and staff.
Supports summer and holiday camps and facility rentals.
Prepares event, logistical, and operational communications for campus families.
Prepares materials for staff meetings, committee meetings, and other school activities.
Coordinates appointments and supports campus calendar management.
Communicates and escalates operational, student, or community concerns to school leadership.
Coordinates daily duty and coverage schedules for campus faculty and staff.
Maintains and updates campus calendars and schedules.
Coordinates coverage for employee absences with faculty, substitutes, and agencies.
Provides classroom, student, or campus coverage when necessary and permitted.
Assists with student arrival, dismissal, breaks, and other supervision needs.
Maintains required Title 22 licensing files and documentation and ensures ongoing compliance.
Supports compliance with California laws, fire-code requirements, and school health, safety, and security procedures.
Maintains a current Site Supervisor Permit and other required professional credentials.
Communicates potential licensing or compliance concerns to school leadership and supports corrective action.
Cooperates with licensing representatives, government regulators, and authorized agencies during inspections.
Collaborates with Marketing, Communications, Events, and campus leadership to coordinate school events.
Manages event logistics, including scheduling, communications, materials, refreshments, setup, and cleanup.
Coordinates staff participation and oversees parent volunteers for campus events.
Ensures events are appropriately staffed and conducted according to safety and facility-use requirements.
Enters, maintains, and updates information in school databases, electronic records, and physical files.
Maintains student records, family rosters, attendance documentation, and campus office files.
Runs reports and prepares information as requested.
Maintains confidential, privileged, and sensitive records.
Assists with student transcripts and other school records when assigned.
Supports enrollment and re-enrollment processes.
Assists families with required forms and documentation.
Helps orient new students and families to the campus, procedures, and resources.
Responds to routine family questions and connects families with appropriate departments.
Provides students and employees with routine administrative assistance, information, and forms.
Assists with field-trip scheduling, documentation, and logistical preparation.
Supervises students sent to the office for health, behavioral, or disciplinary reasons.
Provides classroom or student supervision when needed and consistent with licensing and qualifications.
Communicates student concerns to school leadership and supports disciplinary protocols.
Administers basic first aid to students and employees.
Dispenses medication according to authorization and school procedures.
Contacts parents or guardians regarding ill or injured students and documents incidents.
Coordinates campus emergency drills and maintains records.
Helps ensure campus safety, security, and emergency-response systems are functioning properly.
Supports implementation of communicable-disease protocols and public-health requirements.
Communicates health and safety concerns promptly to school leadership.
Monitors campus daily facilities needs in collaboration with the Director of Facilities.
Reports facility concerns and coordinates maintenance, repairs, and equipment service.
Helps ensure the campus is clean, organized, safe, and well-maintained.
Coordinates the use of shared spaces with partner schools and organizations.
Helps ensure safety and security equipment and systems are operational.
Supports Summer Camp operations and facility rentals.
Assists with planning and coordinating campus improvements.
Supports the daily administration of the on-site meal program.
Maintains student allergy and dietary-restriction information and communicates updates to the food-service provider.
Serves as a campus liaison with the food-service provider.
Communicates relevant meal-program information to families and employees.