CALS Facility Manager

Cornell University • Ithaca, NY

10d • Onsite

About The Position

The Facilities Coordinator serves on the CALS Facilities Operations Team, providing facilities support to the College of Agriculture and Life Sciences on Cornell’s Ithaca campus. Each team member is assigned primary responsibility for 10 to 15 major academic buildings and other smaller facilities, covering approximately 400,000 to 600,000 net square feet. Assignments may include facilities operations for campus farms and greenhouses managed by the Cornell Agricultural Experiment Station. Team members collaborate with stakeholders across CALS and Facilities and Campus Services, and cross-train to provide backup for one another.

The position supports corrective and emergency maintenance, coordinates repairs and utility interruptions, monitors centrally provided services, and partners with building occupants and university departments on inspections, building needs, projects, and code compliance. It also supports building assessments, tracks priority maintenance needs, coordinates furniture and equipment changes, and participates in construction and renovation projects. The role requires discretion, sound judgment, effective communication, and a commitment to continuous improvement in facilities support. Team members are expected to help foster a welcoming, respectful, collaborative, and healthy work environment.

This is a full-time position at 100% FTE. The position is onsite, and relocation assistance will not be provided. Visa sponsorship is unavailable.

Requirements

• Bachelor’s degree and more than 3 but less than 5 years of closely related facilities management experience, or equivalent.
• Experience with institutional building maintenance and repair operations, including electrical, plumbing, carpentry, HVAC, and building utility entrances and distribution systems.
• Strong customer service and communication skills, including the ability to interact professionally and proactively with a wide variety of clients and stakeholders.
• Ability to advocate for facilities needs and operations while holding users accountable to sound decision-making and best practices.
• Ability to partner in developing procedures and policies for an assigned area and provide leadership and expertise to department contacts requesting maintenance and repair work.
• Sound and ethical judgment and reasoning.
• Ability to work independently and proactively while maintaining communication with the Capital Projects and Facilities Services team.
• Ability to solve problems logically and creatively, multitask, and manage priorities effectively.
• Ability to maintain confidential and/or sensitive information.
• Strong organization and attention to detail.
• Ability to interact effectively with stakeholders and coworkers while maintaining a professional and positive attitude.
• Ability to listen and communicate the needs of departments’ customers and constituents while balancing College priorities and needs.
• Valid New York State driver’s license and reliable transportation to job sites as required; out-of-state employees must obtain and show proof of a New York State license within 30 days of starting employment.
• Experience working directly with people from various socioeconomic backgrounds.

Nice To Haves

• Familiarity with Cornell facilities operations, policies, and procedures.
• Basic understanding of Cornell’s computerized maintenance management system (Maximo) and FPNMS.
• Knowledge of construction methods, blueprints, and environmental and safety codes (OSHA) in a research setting.
• Basic knowledge of laboratory operations and familiarity with agricultural and/or horticultural operations and related facilities, such as pole barns, animal facilities, shops, and greenhouses.

Responsibilities

• Respond to corrective and emergency facilities maintenance issues in consultation with administrative and academic leaders and staff.
• Prioritize and coordinate maintenance and repairs with stakeholders and university trades shops.
• Schedule utility interruptions and provide notifications; support emergencies involving power outages, other utility disruptions, and building system failures as appropriate.
• Partner with and advise stakeholders regarding environmental, safety, and code inspections, tests, and surveys.
• Monitor services provided by Facilities and Campus Services personnel and centrally provided services, including grounds care and building care, according to service-level agreements and established practices and procedures.
• Oversee the tracking and distribution of keys as required.
• Support the University’s Building Assessment program and maintain a current list of high-priority maintenance and repair needs in the Facilities Physical Needs Management System (FPNMS), working with stakeholders to understand programmatic impacts.
• Oversee installation of new furniture and equipment and removal of outdated or surplus items as required.
• Participate in developing, implementing, and coordinating construction and renovation projects; prepare proposals and/or bid documents; participate in the bidding process with the contract office; and partner with central facilities.
• Partner with building occupants to ensure building-code rules and requirements are followed, communicate about repairs, and notify occupants of issues and work affecting their areas.
• Perform duties of a Unit Facilities Representative (UFR) as required.
• Support continuous improvement in the documentation, communication, standardization, and level of facilities support provided to CALS departments, schools, centers, and program units.
• Communicate across differences and contribute to a cooperative, welcoming, respectful, and healthy work environment.

Benefits

• Comprehensive health care options.
• Generous retirement contributions.
• Access to wellness programs.
• Employee discounts with local and national retail brands.
• Health and personal leave, three weeks of vacation, and 13 holidays, including an end-of-year winter break from December 25 through January 1.
• Two additional floating holidays.
• Tuition-free Extramural Study and Employee Degree Program.
• Tuition aid for external education.
• Cornell Children’s Tuition Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level