Buying Operations Coordinator

Printfresh LLC•Philadelphia, PA

9h•Onsite

About The Position

The Buying Operations Coordinator will play a key role in supporting the Head of Production, ensuring the seamless execution of purchase orders, inventory management, and production timelines. Acting as a liaison between internal teams and domestic/international vendors, you’ll help keep our operations running smoothly and ensure that every product meets our high-quality standards. This is a full-time position in our Philadelphia office.

Requirements

2+ years in production and operations (preferably in fashion or home) with familiarity in production cycles, quality control, and fabric/material specifications.
Proficiency in Google Sheets, and Shopify (or ability to learn inventory planning tools) preferred.
Strong organizational and multitasking abilities.
Excellent communication and problem-solving skills with a sense of urgency.
Attention to detail, team-oriented mindset, and adaptability in a fast-paced environment.

Responsibilities

Write, manage, and track all POs, ensuring accuracy in pricing, delivery dates, and quantities. Communicate updates to internal and external teams as changes arise.
Communicate with manufacturers and suppliers to track production timelines, troubleshoot issues, and ensure timely delivery. Collaborate with logistics teams to manage air and ocean deliveries.
Maintain accurate product data in Shopify and inventory planning systems, including specifications, pricing, and inventory levels. Set up and update SKUs, product listings, and buy data.
Issue SMS POs according to the production calendar and review TOPs with the Design Coordinator. Provide timely feedback to vendors to maintain quality standards.
Partner with internal teams to ensure smooth operations and maintain detailed production schedules. Work closely with the 3PL warehouse, providing regular updates on deliveries and product launches.