Buyer Administrator

Nextdeavor • Irvine, CA

6d • Onsite

About The Position

Buyer Administrator Full-time Irvine, CA, US Exclusive confidential search — details shared with qualified applicants. Benefits You'll Love NextDeavor offers health, vision and dental benefits for contract employees Paid sick leave eligibility is contingent on state of residence Optional 401k Plan (excludes employer match) Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment Become a Key Player as a Buyer Administrator You will support the purchasing/supply chain function by administering procurement data and managing indirect purchasing workflows, helping the team maintain on-time delivery and compliance. Your work affects buyers, suppliers, and internal stakeholders who rely on accurate orders and documentation. This is an onsite role in Irvine, CA (standard daytime shift: 8am–5pm).

Requirements

• 1+ years of experience in procurement administration, purchasing support, supply chain coordination, or related administrative role.
• Experience working with suppliers to obtain quotes, confirmations, and required documentation.
• Proficiency in Microsoft Office (Excel, Outlook, Word); ability to create and maintain trackers and comparisons.
• Strong attention to detail and commitment to data accuracy; ability to manage multiple requests and deadlines.
• Clear, professional written and verbal communication skills.
• Bachelor's degree

Nice To Haves

• Experience with ERP/procurement systems (SAP, Oracle, JD Edwards, or similar).
• Familiarity with indirect purchasing (MRO, services, office/plant supplies, contracts) and basic purchasing terms.
• Experience supporting compliance documentation processes (supplier questionnaires, certifications, quality/regulatory documentation).

Responsibilities

• Maintain and update purchasing master and transactional data in the ERP/administrative system (lead times, promise dates, supply parameters).
• Coordinate with suppliers and buyers to reflect current supplier commitments and support on-time delivery.
• Send RFQs, collect and review quotes for pricing, lead time, terms, and exceptions.
• Prepare quote comparisons and document supplier responses to support negotiations.
• Create and place indirect purchase orders in the ERP/procurement system per approved sourcing decisions.
• Track and follow up on missing or incomplete supplier information, confirmations, and compliance documentation.
• Request, track, and file supplier documentation (questionnaires, reps & certs, certifications) and follow up to keep records current.
• Serve as a point of contact for routine supplier communications and document interactions to support buyer decision-making and compliance.

Benefits

• health, vision and dental benefits for contract employees
• Paid sick leave eligibility is contingent on state of residence
• Optional 401k Plan (excludes employer match)
• Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level