Buyer

Reeves County•Pecos, TX

About The Position

The Buyer performs entry-level purchasing administrative and technical assistance work under the direction of the Purchasing Agent. The role supports County procurement processes within a financial program, including general ledger knowledge, asset tracking, requisition processing, and auctions of surplus or salvage assets. The position also supports purchasing-card compliance, annual bids and proposals, vendor applications, and front-desk duties when needed. Duties may vary or change based on the County’s needs.

Requirements

Experience in financial administrative and technical assistance work.
Graduation from a standard senior high school or equivalent, generally supplemented by courses in financial management; experience and education may be substituted for one another.
Skill in oral and written communication, computer use, financial software applications, handling multiple tasks, and prioritizing.
Skill in using computers and office equipment.
Ability to prepare and maintain records, files, and reports; make arithmetic computations; and communicate effectively.
Beginner-to-intermediate knowledge of Microsoft Office and Excel, with a solid understanding of the basics.
Knowledge of the principles and practices of financial management.
Ability to maintain confidential and sensitive information.

Nice To Haves

Bilingual ability is preferred but not required.

Responsibilities

Review submitted forms and reports for completeness, accuracy, and compliance.
Screen telephone calls, greet visitors, route calls, and direct visitors to appropriate staff.
Answer basic questions and resolve routine issues related to the financial management program.
Assemble, organize, and tabulate data.
Enter, update, and retrieve information from automated, financial, and fixed-asset systems.
Recommend modifications to forms or records when needed.
Review, edit, and reconcile discrepancies in reports, purchase orders, correspondence, summaries, manuals, vouchers, requisitions, records, and related forms.
File and maintain supplies, forms, records, and reports, including tracking counts as needed for bids.
Process requisitions daily by checking account balances, verifying budget accounting and bid or proposal pricing, and entering data into the database.
Assist with surplus-property forms and the fixed-asset program, working with staff and the Purchasing Agent to ensure submitted information is complete and accurate.
Assist with compliance for the Purchasing Card Program.
Set up, update, and maintain organized, trackable Microsoft Excel spreadsheets for annual bids and proposals.
Evaluate prices, recommend best value, and authorize purchase orders.
Assist with organizing training classes and new-hire orientation as needed.
Set appointments and maintain the conference-room calendar for Annex II as needed.
Process vendor applications.
Assist with front-desk duties in the absence of the receptionist clerk.
Perform other duties as assigned.