Business Support Administrator

HKA•San Francisco, CA

7d•Onsite

About The Position

HKA is a global leader in risk mitigation, dispute resolution, and expert witness services. We tackle complex challenges with our multi-disciplinary expertise. As trusted consultants and advisors, we deliver solutions in uncertain and disputed situations, ensuring the best outcomes for clients worldwide. Our experts have testified globally on major cases spanning across a wide range of industries and sectors. As part of the HKA team you can expect: A collaborative and supportive office culture that prioritizes your personal growth alongside our team’s success. Meaningful, diverse responsibilities that let you make a daily impact through executive support and professional office operations. Opportunities to expand your network and accelerate your career through HKA’s industry reputation and connections. The Opportunity The Business Support Administrator is a key member of the San Francisco office, balancing two core functions: providing dedicated executive support to a select group of Partners and ensuring smooth, professional day-to-day office operations. This role is ideal for someone with solid administrative experience, preferably within a professional services environment, who delivers exceptional service, communicates professionally, and thrives in a fast-paced, highly visible role. You will bring strong attention to detail and sound judgment while supporting colleagues, clients, vendors, and visitors and helping maintain an efficient, welcoming office environment. This is an on-site role supporting the San Francisco office daily. It is a full-time, hourly opportunity with full benefits and overtime pay.

Requirements

3+ years of administrative experience combining office management and executive administration
Experience in a professional services, consulting, legal, accounting, engineering, or corporate environment
Experience coordinating business travel, expense reporting, and meeting logistics
Experience with CRM, invoicing, or document management systems
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication skills
Ability to manage multiple priorities with strong attention to detail
Ability to work on-site daily, with occasional overtime and after-hours responsibilities as needed
Ability to safely lift up-to 30 lbs.

Responsibilities

Provide high-quality administrative support to a designated group of Partners, including: Managing calendars and coordinating meetings Handling time and expense entry Arranging complex business travel Supporting projects through document preparation, binder organization, scanning/printing, and related tasks Preparing engagement letters and completing required forms for conflict checks and engagement setup Assisting with general Partner support and ad hoc administrative requests
Serve as the point person for daily office operations, ensuring a professional and welcoming environment: Maintaining a polished office appearance, including kitchen, conference rooms, and shared spaces Coordinating shipping and receiving (FedEx, UPS, USPS) Supporting office meetings and events, including scheduling logistics and ordering catering Assisting with local employee events and client hospitality Ordering, organizing, and replenishing office supplies Liaising with building management and local vendors for maintenance and services Managing off-site storage Greeting and managing visitors Assisting with local recruiting coordination and new-hire onboarding Partnering with colleagues on CRM updates, and other system-based tasks Providing administrative support to San Francisco team members and other offices when needed