Business Support, Administrative Services

JLL•Tempe, AZ

4d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Requirements

Candidate must have a high school diploma or GED equivalent
1 - 3 years of previous mailroom experience
Excellent communication skills in English, both written and oral
Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines
Ability to learn quickly
Ability to sort the mail in a way to help ease and speed of delivery
Must be able to lift a minimum of 50 lbs
Ability to spend much of the day on his/her feet
Must be able to work quickly with hands and have good hand/eye coordination
The use of personal cellular devices while on client property should be limited to emergency use only and is strictly prohibited for use of photographing client or any of their files.
Due to the nature of the business being conducted, candidates are not allowed to bring non authorized BMO Harris personnel into the mailroom. In addition, candidates are not allowed to grant access anyone other than themselves into the building and/or into the client space.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Sort and collate mail in a timely manner as some documents may be time sensitive
All bankruptcy letters must be stamped and delivered same day to the litigation team on the 4th floor
Under no circumstances should mail addressed private and confidential be opened
Dispose of junk mail
Sort mail, such as returned letters, adjustments, bills, orders and payments
Resolve issues with incorrect, returned mail
Receive outgoing mail and apply correct postage (no personal mail)
Arrange for pickup of outgoing mail
Fold letters, circulars or other documents and insert into envelopes for distribution
Record registered mail
Open and scan contracts and upload to client’s electronic filing system. Should documentation include checks, those checks should be turned over to the appropriate BMO Harris personnel for handling/processing.
All regular mail must be picked up from stations periodically throughout the day. All items picked up prior to noon, must be stamped and placed in the mail bin on the lower level to ensure that the mail is going out timely.
All mail is to be opened only within the secure mailroom.
Place mail in proper piles for distribution
Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)
Weigh mail to determine correct postage
Place mail in bins and deliver individuals or to their mail slots
Personal and Confidential mail must be delivered same day unopened
Perform hospitality services and minor housekeeping items
Ensure office is adequately stocked with mail supplies
Stock copy rooms and printing devices
Provide support for small office moves
Set up and tear down conference rooms
Mailroom Clerk will monitor supplies in both mailroom and copy room areas and advise appropriate client personnel of items and quantity to be ordered
Any and all other duties and tasks requested should be sent to reporting manager for review and consideration prior to execution.