Administrative Support Coordinator, Administrative Services

CSUSM Recruitment • San Marcos, CA

1d • $4,469 - $5,896 • Onsite

About The Position

Centralized Administrative Services provides a specialized shared services model that delivers consistent, efficient, and compliant administrative and transactional support across the division, including procurement, accounts payable, travel, and related operational processes. The model is designed to improve service quality, standardize workflows, increase organizational capacity, and support scalable operations through centralized expertise and process management. This position provides administrative/clerical support to the Administrative Services team. The incumbent is responsible for maintaining department files; inputting data for archiving and file retrieval; coordinating telephone, electronic and written correspondence as directed. Responsible for calendaring meetings, workshops; soliciting information on behalf of the department, retrieving data, preparing reports/charts of a varying nature related to programs, including technology support and asset management; coordinating travel and training arrangements.

Requirements

• Full-time, non-exempt position
• Successful completion of a probationary period
• Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at [phone] or e-mail: [email protected]
• Satisfactory completion of a background check (including criminal records check) is required prior to beginning employment.
• Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
• Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Responsibilities

• Maintaining department files
• Inputting data for archiving and file retrieval
• Coordinating telephone, electronic and written correspondence
• Calendaring meetings and workshops
• Soliciting information on behalf of the department
• Retrieving data
• Preparing reports/charts of a varying nature related to programs, including technology support and asset management
• Coordinating travel and training arrangements

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Retirement (CalPERS)
• Tuition waiver
• Vacation leave
• Sick leave
• 15 paid holidays (14 scheduled, 1 personal holiday)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed