Administrative Support Coordinator

San Diego State University • San Diego, CA

5d • $4,367 - $6,362 • Onsite

About The Position

The School of Nursing at San Diego State University is seeking a highly organized and detail-oriented Administrative Support Coordinator to join our team. This position offers an exciting opportunity to support the launch and ongoing operations of the new nursing program at the SDSU-Chula Vista satellite location. Serve as a central resource for faculty, staff, and students and ensure continuity of operations, coordination of academic and administrative functions, and adherence to accreditation and regulatory requirements.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices
• Ability to understand and operate in a variety of organizational structures
• Thorough knowledge of English grammar, spelling, and punctuation
• Ability to clearly communicate orally and in writing
• Ability to use and quickly learn new office support technology systems and software packages
• Minimum four years of experience in an administrative/office setting.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience managing multiple calendars and/or schedules.
• Familiarity with Learning Management Systems
• Experience working in large, public-sector organizations such as a higher education, public agency, government, military or health care setting.
• Knowledge and understanding of FERPA requirements and possess the ability to maintain confidentiality related to student data.

Responsibilities

• Manages day-to-day office operations; coordinates administrative workflows; serves as liaison to Global Campus and SON leadership; and provides direct support to the Assistant Director and Director in advancing program operations and initiatives
• Oversees and tracks multiple funding sources, including state and foundation accounts; processes purchasing, travel, and accounts payable; and ensures compliance with CSU fiscal policies and procedures.
• Assist with records management, compliance tracking systems, and clinical coordination processes; help resolve student concerns and direct them to appropriate campus resources.
• Coordinates faculty appointments, workload reporting, and personnel processes in alignment with university and Global Campus policies; assists leadership in ensuring proper documentation and compliance.
• Collects and prepares data for required reports and supports compliance with BRN and CCNE accreditation standards.
• Supports key School of Nursing events, meetings, and communications; coordinates logistics and maintains documentation across stakeholders.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED