Administrative Support Coordinator, Administrative Services
About The Position
Centralized Administrative Services provides a specialized shared services model that delivers consistent, efficient, and compliant administrative and transactional support across the division, including procurement, accounts payable, travel, and related operational processes. The model is designed to improve service quality, standardize workflows, increase organizational capacity, and support scalable operations through centralized expertise and process management. This position provides administrative/clerical support to the Administrative Services team. The incumbent is responsible for maintaining department files; inputting data for archiving and file retrieval; coordinating telephone, electronic and written correspondence as directed. Responsible for calendaring meetings, workshops; soliciting information on behalf of the department, retrieving data, preparing reports/charts of a varying nature related to programs, including technology support and asset management; coordinating travel and training arrangements.
Requirements
- Full-time, non-exempt position
- Successful completion of a probationary period
- Ability to maintain department files
- Ability to input data for archiving and file retrieval
- Ability to coordinate telephone, electronic and written correspondence
- Ability to calendar meetings and workshops
- Ability to solicit information on behalf of the department
- Ability to retrieve data
- Ability to prepare reports/charts of a varying nature related to programs, including technology support and asset management
- Ability to coordinate travel and training arrangements
Responsibilities
- Maintaining department files
- Inputting data for archiving and file retrieval
- Coordinating telephone, electronic and written correspondence
- Calendaring meetings and workshops
- Soliciting information on behalf of the department
- Retrieving data
- Preparing reports/charts of a varying nature related to programs, including technology support and asset management
- Coordinating travel and training arrangements
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- Retirement (CalPERS)
- Tuition waiver
- Vacation leave
- Sick leave
- 15 paid holidays (14 scheduled, 1 personal holiday)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
