Business Specialist – Contract Administrative Representative

Brookhaven National Laboratory•Upton, NY

2d•Onsite

About The Position

The Business Services Directorate (BSD) has an opening for a Business Specialist in the Business Operations Office, supporting the Innovation, Science and Security Directorate (ISS) Business Office. The position serves as the Contract Administrative Representative (CAR) for ISS Business Office staff and handles procurement responsibilities from requisition generation through contract closeout. The role reports to the Business Operations Manager for the ISS Directorate Business Office. The Business Specialist supports the Lab’s research initiatives through business services focused on risk mitigation and cost management. The role works with end users, technical representatives, Accounts Payable, Procurement and Property Management, and department personnel to process procurements and invoices, resolve documentation issues, and ensure compliance with contract terms, Lab business rules, and allowable-cost requirements. The position operates in a team environment and serves a diverse and international population. This is a full-time, onsite position in Upton, New York. The full salary range is $82,950–$124,350 per year; the offer will reflect the selected candidate’s qualifications, education, experience, and internal peer group. Visa sponsorship is not available. The selected candidate must be able to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential as a condition of employment.

Requirements

Bachelor’s degree in accounting, finance, business, or a directly related field, or equivalent experience based on a 2:1 experience-to-college-years equivalency.
Four years of relevant work experience.
Clear, concise, professional communication and interpersonal skills.
Knowledge of GAAP, CAS, and FAR requirements as they relate to areas of responsibility.
Proficiency with Microsoft Office, including Excel.
Ability to use independent judgment to prioritize effectively and meet deadlines.
Ability to identify and resolve issues within the position’s area of responsibility.
Ability to establish routine contacts and provide detailed, complex information used to make business decisions.
Ability to work flexibly as a team player and interact successfully with scientific and business staff.
Ability to work at a computer and keyboard for extended periods.
Ability to maintain concentration and attention to detail to ensure accuracy.
Ability to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential as a condition of employment.

Nice To Haves

Knowledge of Enterprise Resource Planning (ERP) systems, including data extraction and reporting.
Familiarity with PeopleSoft and the ability to generate queries and reports.
Extensive knowledge of the Laboratories’ financial system, policies, and procedures.

Responsibilities

Serve as the Contract Administrative Representative (CAR) for ISS Business Office staff and provide procurement support.
Process purchase requisitions and assist end users in obtaining supplies and services.
Work with staff to ensure requisitions include the necessary documentation, such as statements of work and justifications for non-competitive procurements (JNCP).
Process invoices, ensure they are properly authorized, and coordinate with Accounts Payable (AP), Procurement and Property Management (PPM), and department personnel.
Resolve potential invoice problems, including issues involving required documentation.
Work with technical representatives to ensure compliance with contract terms and conditions.
Proactively monitor, report on, and track procurements from requisition generation through contract closeout.
Adhere to BNL business rules and requirements for allowable-cost monitoring and compliance.
Work effectively in a team environment, remain flexible with assignments, and interact with scientific and business staff in a diverse and international population.
Demonstrate commitment to working safely, acting ethically, and taking personal accountability for operational excellence.
Assist the Business Operations Manager as requests arise.