Business Solutions Shared Services Supervisor

PPLSI • Ada, MN

3d • Onsite

About The Position

The Business Solutions Shared Services Supervisor serves as a working leader within the Business Solutions Shared Services Onboarding team, balancing direct operational responsibilities with team leadership and development. This role is responsible for overseeing the day-to-day execution of onboarding activities for a designated team, ensuring accuracy, timeliness, and adherence to established processes and quality standards. Reporting to the BSS Shared Services Manager, the Supervisor translates departmental goals into actionable team priorities, while maintaining accountability for team performance, service levels, and overall client experience. The Supervisor provides hands-on support in enrollment and onboarding functions, while also delivering real-time guidance, coaching, and oversight to ensure consistent execution across the team. This role exercises independent judgment in resolving escalated issues, prioritizing workloads, and addressing operational challenges, balancing efficiency with risk and client impact. The Supervisor serves as the first point of escalation for complex onboarding and file-related issues, driving resolution while reinforcing accountability and development within the team. In addition, the Supervisor partners cross-functionally with internal stakeholders to support seamless onboarding transitions and contributes to process improvements by identifying trends, gaps, and opportunities based on frontline insights. The role also supports change management efforts, ensuring new processes, system updates, and policy changes are effectively implemented and adopted. Overall, the BSS Shared Services Supervisor is accountable for maintaining high standards of performance, fostering a collaborative and results-driven team environment, and ensuring a consistent, high-quality onboarding experience for clients and stakeholders.

Requirements

• High School diploma or GED required
• 2+ years of enrollment, onboarding, or related Business Solutions experience preferred
• Prior supervisory or lead experience preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, SharePoint)
• Strong written and verbal communication skills with ability to interact with clients, internal stakeholders, and leadership
• Demonstrated ability to manage multiple deadlines with strong attention to detail and organizational skills
• Experience handling sensitive account information with a high level of confidentiality and professionalism
• Strong problem-solving skills with the ability to identify and resolve file and account issues independently
• Ability to coach, develop, and hold teammates accountable in a fast-paced, deadline-driven environment
• Self-motivated, adaptable, and able to work independently or as part of a team
• Models punctuality, reliability, and accountability for the team

Nice To Haves

• some college preferred
• LegalShield experience strongly preferred

Responsibilities

• Serve as the first point of escalation for team members navigating complex file issues, account problems, or client situations
• Provide real-time guidance and support to specialists, helping resolve challenges without requiring manager involvement
• Review work output and interactions to identify coaching opportunities and ensure procedures are consistently followed
• Deliver timely, specific, and actionable feedback to support individual development and progression
• Set clear expectations around performance, quality, attendance, and conduct in partnership with the Shared Services Manager
• Support specialist growth and readiness for progression from Specialist I to Specialist II
• Monitor workload distribution and assist with prioritization to ensure deadlines are met across the team
• Surface performance trends and concerns to the Shared Services Manager with documented observations
• Provide regular status updates to the Shared Services Manager on team performance, workload, and quality trends
• Recommend process or system improvements based on frontline observations
• Assist with real-time resource management and coverage as needed
• Support cross-functional projects and special initiatives as assigned
• Pull, convert, load, and clear electronic enrollment files accurately and within established timelines
• Identify, troubleshoot, and correct file errors and account-specific problems
• Ensure file processing is completed in accordance with quality and compliance standards
• Manage the onboarding of new employee benefit group accounts through the electronic enrollment process
• Ensure accurate system and contractual setup for all assigned group accounts
• Develop and maintain onboarding schedules and timelines, facilitating meetings with clients and internal stakeholders as needed
• Review enrollment, payment history, and billing invoices to provide support to groups, associates, and group members
• Monitor client accounts at various onboarding stages to ensure progression stays on track
• Handle inquiries received by phone, email, fax, or mail with a high degree of professionalism and urgency
• Ensure a smooth and timely transition of completed onboardings to the appropriate Account Management team
• Maintain timely communication and outstanding customer service throughout the onboarding lifecycle
• Handle sensitive group accounts with discretion and appropriate prioritization

Benefits

• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED