Business Services Specialist

Prince William County Government • Prince William County, VA

6d • Onsite

About The Position

The Department of Facilities & Fleet Management’s Buildings & Grounds Division (B&G) helps to support the foundation of local democracy by supporting the facilities and grounds used by residents, visitors, and County employees every day. The division is comprised of an administrative team, two custodial teams, a grounds team, and five maintenance teams spanning Prince William County. B&G is seeking a detail-oriented Business Services Specialist to join our administrative team as we continue to improve and strive to be the best facilities maintenance team. This position is ideal for an entry-level procurement or systems support professional interested in facilities and grounds maintenance who thrives in a fast-paced environment and possesses exceptional organizational, customer service, and problem-solving skills. The successful candidate will demonstrate the ability to manage multiple priorities, work independently, and collaborate effectively with diverse stakeholders while maintaining a professional and positive demeanor. This is a unique opportunity to play a key role in shaping and enhancing Division processes, developing efficient workflows, and contributing to the continued success of a growing organization. If you are looking for a challenging and rewarding career in an organization that believes in leadership at all levels, we encourage you to apply. Join Prince William County Government and become part of a dynamic, nationally accredited organization recognized for delivering award-winning services to our residents, businesses, and community partners.

Requirements

• High school diploma or G.E.D.
• 3 years experience in procurement, finance, systems support, or administrative roles

Nice To Haves

• Experience with an Oracle-based financial system or similar computerized financial system
• Experience in creating purchase orders and paying invoices in a state or local government
• Experience with computerized maintenance management system (CMMS) or similar asset management system
• Experience using the Microsoft Office Suite (including Excel, Teams, SharePoint, and Lists)
• Experience using Adobe Acrobat/Adobe Sign

Responsibilities

• Processing purchase requisitions, purchase orders, and change orders
• Coordinating with vendors
• Verifying pricing and contract compliance
• Maintaining financial records
• Preparing reports
• Reconciling transactions
• Allocating P-Card transactions
• Supporting Accounts Payable and other financial transactions
• Providing Tier 1 support for the division’s computerized maintenance management system (CMMS) - Brightly Asset Essentials, including managing users and assets, maintaining preventive maintenance schedules, running and developing reports, supporting financial transaction reconciliation, assisting users, and escalating technical issues to the County’s Department of Information Technology when appropriate.

Benefits

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings plans
• Paid Annual Leave / Sick Leave / Personal Leave
• Paid Holidays
• Group Medical, Dental, & Vision Health Plans
• Group Life Insurance
• Employee Assistance Program (EAP)
• Career Development Opportunities
• Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED