Business Services Specialist

Aramark•Tucson, AZ

4d•Onsite

About The Position

The Business Services Specialist provides comprehensive administrative, financial, inventory, cash-handling, and operational support to the location. This is a highly computer- and systems-intensive position requiring frequent use of Microsoft Excel and multiple business applications to enter, analyze, reconcile, maintain, and report operational and financial information. The position supports the operation's day-to-day needs through cash reconciliation, accounts receivable, payroll administration, inventory control, ordering, receiving, data analysis, reporting, customer service, and general business-office activities. The Business Services Specialist is expected to work comfortably across multiple systems, maintain a high level of data accuracy, identify discrepancies, research issues, and use available information to support operational decision-making. Strong computer proficiency, particularly in Microsoft Excel, is essential to success in this position. Essential functions and responsibilities may vary based on client requirements and business needs.

Requirements

High School Diploma or equivalent required.
3–5 years of related administrative, accounting, finance, inventory, cash-handling, or business-support experience preferred.
Strong computer proficiency required. This position requires extensive daily use of computers and multiple business systems.
Strong proficiency in Microsoft Excel required.
Demonstrated ability to create, maintain, update, and accurately work within spreadsheets.
Experience using Excel functions such as: formulas and calculations; sorting and filtering; data validation and reconciliation; formatting and organization of large data sets; creation and maintenance of trackers and reports.
Ability to learn and navigate multiple software applications and systems simultaneously.
Experience with financial, payroll, inventory, ordering, point-of-sale, or enterprise business systems preferred.
Experience with systems such as Oracle, Kronos, and Vendsys is preferred.
Demonstrated ability to reconcile data and identify discrepancies between multiple systems or information sources.
Strong numerical, mathematical, and analytical skills.
Strong attention to detail and commitment to data accuracy.
Strong organizational skills with the ability to manage multiple priorities, systems, reports, and deadlines.
Ability to independently research and troubleshoot routine system, transaction, and data discrepancies.
Previous cash-handling, banking, money room, accounts receivable, inventory, or reconciliation experience preferred.
Excellent customer service, interpersonal, verbal, and written communication skills.
Demonstrated integrity and discretion when handling financial, payroll, employee, customer, and other confidential information.
Ability to work independently with limited supervision while recognizing when issues require escalation.

Responsibilities

Provide broad business and operational support across cash handling, accounting, payroll, inventory, ordering, receiving, customer service, and administrative functions.
Perform extensive daily work in Microsoft Excel and other business systems to enter, maintain, review, reconcile, and report financial and operational data.
Create and maintain spreadsheets, trackers, reconciliations, inventory records, ordering tools, and recurring or ad-hoc reports; use formulas, sorting, filtering, and other Excel functions to ensure accuracy and identify discrepancies.
Facilitate daily money room activities, including vault counting and balancing, preparing change and banks, coordinating pickups/deposits, cash application, and reconciliation of monies received.
Research and resolve cash, transaction, and account discrepancies by reviewing system data, reports, and supporting documentation; escalate unresolved issues to management.
Support accounts receivable and collection activities, including reviewing balances, researching account issues, documenting follow-up, and responding to customer inquiries.
Review and process payroll time edits, commission calculations, and payroll submissions; research discrepancies and coordinate corrections with managers or support teams.
Maintain accurate records and supporting documentation for financial, payroll, customer, inventory, and administrative transactions.
Support inventory control by performing or assisting with physical counts, cycle counts, system reconciliation, and variance research.
Monitor inventory and supply levels, prepare and submit product and supply orders, and assist with receiving by verifying quantities and documentation against orders and system records.
Coordinate with vendors, warehouse personnel, Finance, Operations, and other internal partners regarding orders, shortages, substitutions, deliveries, receiving issues, and inventory discrepancies.
Provide general administrative support including data entry, record maintenance, document preparation, email and phone support, filing, and special projects.
Use multiple business applications and systems throughout the workday, including financial, payroll, inventory, ordering, and Microsoft Office applications.
Identify opportunities to improve spreadsheets, reporting, administrative processes, accuracy, and operational efficiency.
Safeguard company funds and confidential financial, employee, and business information and perform all duties in accordance with Aramark policies, procedures, internal controls, and the Aramark Business Conduct Policy.