Business Services Representative II - CPRD

City of Greeley•Greeley, CO

3d•$22 - $32•Onsite

About The Position

Under the direction of the Business Service Manager, the Business Service Representative II is vital to support the CPRD's Administration and Culture Division. This position is the central point of contact for visitors/customers to Administration area and assists with Department meetings and projects. The Business Service Representative II provides daily administrative functions for Culture, Public Art, and supports the Arts Commission and Museum Advisory Board.

Requirements

High School diploma or equivalent.
Two to Four (2-4) years of increasing administrative support/secretarial experience.
1-3 years customer service experience.
1-3 years administrative support experience.
Knowledge of Microsoft office.
Exceptional communication and organization skills.
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.
Possession of a valid driver’s license.

Nice To Haves

Amilia and Oracle software experience.
Specialized training in a related program of less than 18 months duration.

Responsibilities

Creation of requisitions, purchase orders and request for payments.
Performs Visa expense editing for Culture, Public Art and Administrative staff.
Manage contract routing and filing for the Director of CPRD.
Department contact for submitting Council agenda item requests and open records requests.
Supports Arts Commission and Museum Advisory Board with meeting scheduling, taking minutes, filing documents with City Clerk's office.
Support administration, filing, ordering, department meetings, organizing and maintaining supply closet.
Participate in department work programs and special projects including but not limited to the Christmas Party.
Event Planning for department, 3-6 events per year.
Administrative staff calendar management.
Ordering supplies, name tags, shipping and mailing, assisting with Department meetings, community meetings and special events.
Provide quality customer service by assisting customers and through receiving incoming phone calls.
Communicate efficiently and effectively to internal and external customers through face-to-face, phone and email interactions.
Foster and develop principled relationships with City staff, community partners and organizations.
Effectively utilize software systems such as Amilia, Microsoft office/Teams, and Oracle.