Business Services Coordinator / Business Services Intermediate Professional
About The Position
The Business Services Coordinator is a critical member of the Division of Gynecological Oncology, serving in a multifaceted role. They will provide expertise in procurement, budgetary tracking, reporting, and overall coordination of the division's administrative operations. This position requires initiative to achieve division goals, maintain confidentiality, and establish positive working relationships. It will oversee daily business tasks, demanding significant organization, focus, independence, analytical and technical skills, and the ability to troubleshoot complications. A working knowledge of relevant University policies (procurement, HR, budget, events, travel) is necessary. The role involves building and maintaining professional relationships with faculty, fellows, and staff, promoting a team approach. The ideal candidate possesses project management skills, effective analytical and problem-solving abilities, works well under pressure, and can handle complex and concurrent tasks.
Requirements
- A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution.
- 1 year of administrative experience.
- Applicants must meet minimum qualifications at the time of hire.
- Applicants must be legally authorized to work in the United States without requiring sponsorship.
- Strong clerical, telephone, oral and written communication skills.
- Must be well organized and detail oriented.
- Ability to display empathy and exercise active listening.
- Ability to network and create relationships with various campus and community constituents.
- Ability to learn through critical reflection and feedback.
- Demonstrated excellence in managing project work.
- Ability to enable others to succeed individually while accomplishing a collective outcome.
- Comfort with ambiguity and openness to change.
- Imagination to develop new concepts and improve existing services.
- Ability to solve problems and make sound decisions.
- Ability to relate well to students from diverse backgrounds.
- Ability to manage multiple tasks concurrently.
- Working knowledge of the structure, policies and procedures of higher education institutions.
Nice To Haves
- Experience with CU procurement systems.
- Experience implementing organizational operations and procedures.
- Experience supporting an academic division.
- One (1) year of financial and/or project management experience.
Responsibilities
- Execute projects assigned by the Division Chief or Administrative Director.
- Determine the appropriate steps and/or stakeholders necessary to accurately complete projects.
- Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
- Manage recruitment postings, interviews, and candidate dispositioning for Faculty and Research Services Professionals.
- Effectively handle sensitive and confidential issues on behalf of the division with timeliness, discretion, and professionalism.
- Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division.
- Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.
- Field phone calls, emails, and general questions sent to the division.
- Serve as primary point person on administrative questions/issues as they arise for the division.
- Support the Division Chief and Division Administrative Director with calendar management.
- Coordinate division level schedules and outreach touch base meetings.
- Invoice and reconcile contract payments in partnership with the Division Administrative Director.
- Track and process professional development funds.
- Annual projections of membership renewals/dues.
- CME tracking.
- Provider credentialing.
- PRISM Management.
- Division level event coordination.
- Other duties/projects as assigned.
Benefits
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10.25% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
