Business Services Associate

Green Hills Public Library District • Palos Hills, IL

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About The Position

Green Hills Public Library District is seeking a full-time Business Services Associate to support business and financial operations, along with human resource functions. Reporting to the Head of Business Services and providing support to the Library Director and Deputy Director, this position contributes to essential processes and requires care and attention to detail. The position is full-time, non-exempt, and has a 37.5-hour workweek. Shifts are generally Monday through Friday, 9 a.m. to 5 p.m.

The role supports the Library’s mission to connect the community with information and experiences that inspire lifelong learning, working alongside staff committed to making the Library a welcoming and valuable resource.

Requirements

• Bachelor’s degree in a related field or equivalent work experience.
• Experience with bookkeeping.
• Strong knowledge of QuickBooks and Microsoft applications, including Word, Excel, OneDrive, and Teams.
• Highly organized and detail-oriented.
• Takes initiative to ensure tasks are completed accurately and efficiently.
• Demonstrates sound judgment and maintains confidentiality.
• Comfortable shifting between a variety of responsibilities.
• Adaptable and responsive to the evolving needs of Library operations.

Nice To Haves

• Experience working in the public sector.

Responsibilities

• Assist with accounts payable, cash reconciliation, bank deposits, and payroll processing.
• Develop, prepare, and maintain reports, spreadsheets, forms, and other business documents.
• Maintain office supply inventory.
• Receive and route incoming mail, packages, and shipments.
• Assist with Freedom of Information (FOIA) requests.
• Complete employee onboarding and offboarding tasks using the online system.
• Maintain and update employee time-off accruals.
• Book employee travel and conference registration accommodations.

Benefits

• 11 paid holidays.
• Paid vacation time (two weeks annually).
• Paid sick leave (90 hours annually).
• Additional paid leave under the Paid Leave for All Workers Act.
• Blue Cross Blue Shield of Illinois medical insurance.
• Vision, dental, and life/AD&D insurance.
• Membership in the Illinois Municipal Retirement Fund (IMRF) pension system.
• Optional 457(b) deferred compensation plan.
• Tuition reimbursement of up to $5,000 per year for job-related classes.

What This Job Offers

• Job Type: Full-time