Business Operations Specialist

Arizona State University • Tempe, AZ

51d • Hybrid

About The Position

The Department of English is looking for a Business Operations Specialist to perform a broad scope of financial tasks. Under general supervision, this position completes financial activities within the department and for areas, centers, and initiatives that receive operational support from the department. This position furthers the department’s mission as an academic unit by supporting students, faculty, and staff with financial activities that advance the university’s charter. The candidate will report to the Business Operations Manager, Senior, in the department’s business office.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Knowledge of applicable federal, state and regulatory requirements, laws and standards.
• Knowledge of basic accounting principles, financial practices, regulations and standards.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective communication, both verbal and written.
• Skill in planning, analyzing and establishing priorities.
• Ability to work effectively in an environment subject to quickly changing priorities, sensitive information and short deadlines and/or are subject to resolution of conflicts.
• Ability to develop and maintain cooperative, professional working relationships both within and across organizational areas.
• Ability to work effectively and collaboratively with faculty and staff.
• Knowledge of PC-based software for spreadsheet, database, word processing and presentation applications
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Responsibilities

• Follow all unit, college, and university policies, practices, and regulations as it relates to the position.
• Process Procurement Card (P-Card) transactions from purchase through to reconciliation in accordance with university policies and procedures.
• File and record all transactions the position is responsible for processing in unit's log and maintain documentation in unit’s database/shared drive.
• Submit requisitions, supplier invoices, and non-travel expense reports in Workday FMS.
• Submit receipts for purchase orders as goods are received and services performed.
• Submit invoices to Accounts Payable, ensuring payments are processed and following up as needed on payment status.
• Prepare and submit travel requests and expense reports in Concur.
• Process deposits in accordance with cash-handling policy and practices and verify the deposit shows in the correct account.
• Process disbursements for scholarships, fellowships, awards, prizes, mini-grants, etc.
• Complete documentation necessary for financial transactions, including, but not limited, the unit’s request to use funds (RUF) form, business meals form (BMF), interviewee expense summary, independent contractor determination checklist (ICC), speaker/artist/performer agreement (SAP), etc.
• Other duties as assigned.

Benefits

• Flexible work options available after a 90-day training period if the candidate is new to the unit of hire.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location (i.e., a maximum of 40% remote work).
• Dean or vice president-level approval is required for hybrid work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level