Business Operations Specialist

Amyx, Inc.

11h

About The Position

Amyx, Inc. is seeking a Business Operations Specialist to support the DHA Contracting Activity (DHACA). The Business Operations Specialist serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Division Chief, DHACA. The Specialist will have the ability to work independently, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Completes a broad variety of projects, coordinations. administrative tasks for the DHACA including: managing an extremely active calendar of appointments; composing and proofreading correspondence that is sometimes confidential; and arranging complex and detailed travel plans, itineraries, and agendas. Plans, coordinates and ensures the Chief's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Chief's time and office. Provides a bridge for smooth communication between the DHACA office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Contractor shall assist ongoing government efforts and initiatives related to the Defense Health Agency (DHA) objective of developing and maintaining high-performing DHACA programs and projects across the Agency and Military Health System (MHS.) Provide direct support to the Director, DHACA and other DHA Front Office, and other DHA leaders and programs.

Requirements

Requires a Bachelor’s degree and at least 5 years of related experience supporting C-Level Executives, preferably in a DoD organization.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Knowledge of the task management system, Electronic Task Management Software Solution (ETMS2), or similar DoD task management systems.
Proficient in use of SharePoint, MS Office Suite (Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.

Nice To Haves

Prior DoD, Military, or DHA experience as a C-level Executive Administrative Assistant for senior leaders.
Acquisition and Contracting related knowledge and experience is beneficial.

Responsibilities

Communication and Coordination: Facilitate communication among project team members, stakeholders, and leadership. Organize and schedule project meetings, prepare agendas and coordinate read ahead as appropriate. Function as a point of contact for project-related inquiries. Ensure project information is readily accessible to all stakeholders via SharePoint or Teams. Manage correspondence as necessary in support of projects and monitor task completion and follow up with team members to ensure deadlines are met.
Process Improvement: Identify opportunities to improve project management processes and efficiency. Contribute to the development of project management best practices, to include improving organization’s SharePoint and Teams footprint and staff utilization of these tools. Assist with organizing project files, documentation, and action items.
Monitor and track the Electronic Task Management Software Solution (ETMS2) actions to ensure timely completion and final close-out of action.
Assist with Defense Travel System (DTS) and SharePoint needs.
Monitor and perform detailed analyses of program progress and utilization of varying resources.
Apply extensive knowledge of different functional domains and program planning, evaluation, and analysis techniques.
Present, analyze and verify data, techniques, methodologies and formats associated with DHACA.
Ensure correctness and adherence to DoD's and DHA's standards, policies, and procedures.
Extend/observe military protocol.
Other duties as assigned.
Must have the ability to communicate accurate information