Business Operations Specialist

Arizona State University • Tempe, AZ

7d • Onsite

About The Position

Under the direction of the Business Operations Manager, the Business Operations Specialist performs a broad scope of fiscal duties and provides guidance to staff in support of ASU policies and procedures for the core business team and supports Educational Outreach and Student Services. This position assists with the basic payment processing, organizing, coordinating and oversight of the business operations functions in accordance with established University goals, priorities, timelines, funding limitations and/or other specifications. This position is intended to cover a broad range of fiscal responsibilities to support these program areas under Educational Outreach and Student Services. The ideal candidate will be self-motivated, have high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline driven environment.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Demonstrated knowledge of standard office and administrative practices
• Experience using a financial system, human resource management system and reporting system in a higher education environment (Workday preferred)
• Experience processing payroll and maintaining employee timesheets or serving as Department Time Administrator (DTA) experience
• Demonstrated knowledge of ASU Travel policies and procedures, specifically with Concur
• Experience working in a fast-paced environment with competing deadlines
• Experience working with detailed financial
• Experience with Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat PDF
• Experience in customer service
• Evidence of effective communication skills
• Demonstrated experience handling cash, managing a departmental purchasing card and assisting in the operation of a fiscally sound environment
• Ability to interpret, educate about and enforce University, divisional and department policy
• Demonstrated knowledge of ASU travel policies and procedures and Concur travel system experience
• Skill in preparing detailed reports on a timely basis.
• Ability to perform detailed work in an open and shared workspace.
• Ability to supervise student employees.

Nice To Haves

• Workday preferred

Responsibilities

• Perform financial transactions in ASU Financial Management Systems in accordance with University policy.
• Monitor a variety of account expenditures and ensure fiscal accuracy and compliance.
• Maintain departmental purchasing card(s), including daily management, documentation retention, and monthly reconciliation.
• Pull monthly reports and perform monthly account reconciliation according to procedures.
• Oversee and ensure accuracy of purchasing processes within departmental units.
• Provide oversight to ensure fiscally sound business operations.
• Assist with audit requests and gather required financial documentation.
• Maintain document retention in accordance with EOSS & University policy.
• Assist students and staff with their trip requests and expense reports; Ensure compliance with University travel and reimburse.
• Provide guidance on ASU Travel policies and procedures, including Concur system support.
• Work independently and exercise professional judgment as a knowledgeable resource for staff and students.
• Stay current on ASU and departmental policies and procedures to ensure accurate processing and compliance.
• Provide solutions to customers, colleagues, and students; recommend procedural improvements to management.
• Advise and counsel staff on accounting and procurement matters; Escalate where appropriate.
• Provide program-specific financial training to campus users.
• Assist with special projects requiring research, problem-solving, and recommendations.
• Support conflict resolution and shifting priorities in a fast-paced, deadline-driven environment.
• Provide supervision to student staff as needed.
• Assist with fiscal year-end close processes and reconciliation activities.
• Support audit preparation and financial reporting requirements.
• Assist in preparing detailed reports and ensuring timely submission of required documentation.

Benefits

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events along with discounts with ASU partnerships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level