Business Operations Specialist

Arizona State University • Phoenix, AZ

6d • $51,500 - $56,000 • Hybrid

About The Position

ASU FIDM, in the Herberger Institute for Design and the Arts at Arizona State University is seeking a highly motivated Business Operations Specialist who demonstrates independent judgment and problem-solving skills. This position interacts with staff, faculty, and administrators at all levels of ASU and should exhibit strong abilities to manage multiple tasks. This position will assist with coordinating the business operations functions in accordance with established goals, priorities, time limitations, and funding limitations. These functions include basic accounting, payroll, staffing, and other functions as designated.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Demonstrated knowledge of accounting, human resources, forecasting and budgeting practices and principles.
• Demonstrated knowledge of procedures, methods and forms associated with automated accounting systems.
• Demonstrated knowledge of financial controls, purchasing best practices, and other ASU policies and procedures.
• Demonstrated knowledge of PC based software for spreadsheet (Excel), database, word processing (Word), and Outlook

Nice To Haves

• Experience in business operations and financial services within a higher education environment.
• Experience exercising judgement, making decisions, setting priorities, interpreting policies and procedures, working independently and communicating effectively.
• Experience in working effectively in a fast-paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.
• Experience in effective verbal and written communication skills. Ability to coordinate activities and establish priorities.
• Experience in being organized and detail-oriented, including the ability to prioritize and manage multiple tasks.
• Experience in preparing detailed financial information for a variety of constituencies and using financial reporting systems.
• Experience in use of automated/computer and university systems: Workday, Concur, and AdobeSign

Responsibilities

• Processes payroll transactions for new and existing, student workers, teaching/research assistants/associates, etc. which may include processing offer letters, submitting new hire personnel transaction requests, renewals, and terminations and other adjustments.
• Processes student worker searches, hiring, and terminations.
• Serves as the Department Time Administrator to ensure accurate timely reporting.
• Provide employees with information regarding how to properly report their time. Reconcile biweekly payroll.
• Acts as a department PCard holder, making purchases on behalf of ASU FIDM and using Workday to reconcile purchases.
• Maintains approval process for all ASU FIDM purchases and prepares back up documentation as required.
• Serves as backup to the Business Operations Manager reviewing and approval all travel requests and reports.
• Prepares Purchase Requisitions for ASU FIDM and handling receiving.
• Reconciles all expenditures against budgets monthly.
• Maintains and manages retention of appropriate electronic personnel and financial records based on ASU, state and federal guidelines.
• Assists with other special projects, reports and duties as assigned

Benefits

• Comprehensive package of affordable benefit plans and programs
• Access to world-class educational opportunities at deeply discounted rates
• Flexible work options
• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level