Business Operations Coordinator (On-Call)
The Boca Raton•Boca Raton, FL
•Onsite
About The Position
The Financial Specialist is responsible for supporting the organization's financial operations through accurate invoice processing, vendor payment coordination, month-end accounting procedures, and staff training. This role serves as a key resource in maintaining efficient financial processes while also providing administrative support for special projects, including holiday lighting coordination throughout the property.
Requirements
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- Previous experience in accounting, accounts payable, finance, or bookkeeping.
- Strong understanding of financial processes and accounting principles.
- Proficiency with accounting software and Microsoft Office, particularly Excel.
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- High School Diploma
- GED preferred.
- Understand/Speak/Read/Write English fluently.
- Excellent communication and presentation skills.
Responsibilities
- Process and enter invoices accurately and timely in accordance with company policies.
- Review invoices for proper coding, approvals, and supporting documentation.
- Assist with accounts payable functions and ensure vendors receive payments in a timely manner.
- Respond to vendor inquiries regarding payment status and account information.
- Reconcile accounts and assist with identifying and resolving discrepancies.
- Support month-end closing procedures, including journal entries, account reconciliations, and financial reporting preparation.
- Maintain organized financial records and documentation
- Assist with good mark and bad mark documentation
- Assist with developing and maintaining financial procedures and best practices.
- Train and support staff on accounting systems, invoice processing, and departmental procedures.
- Provide guidance to team members to ensure compliance with established policies and standards.
- Identify opportunities for process improvements and increased efficiency.
- Coordinate holiday lighting installations and seasonal décor projects across the property.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
