Business Operations Coordinator

Boise State University • Boise, ID

1d

About The Position

This position works with a cross-functional team of creative professionals to ensure the department runs smoothly and efficiently. The business operations coordinator will manage internal business operations, maintain the team’s project management systems, and serve as a liaison to vendors, campus partners and other university business operations teams. This is an entry-level professional role with limited or no prior experience, where the incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision. The role is typically focused on self-development and requires theoretical knowledge through specific education and training.

Requirements

• Bachelor's degree or equivalent experience
• Proficiency in Microsoft Excel, as well as familiarity with design/marketing software (Adobe Creative Suite or Canva).
• Strong verbal, written, organization and presentation skills
• Ability to provide creative solutions to problems
• Excellent project management skills; strong eye and editing skills; attention to detail
• Knowledge of developing training materials and training sessions for system or project implementations

Nice To Haves

• Familiarity with marketing and communications operations
• Experience working in higher education or government entity
• Experience with print advertising and bulk mailing is a strong plus

Responsibilities

• Maintain and optimize the team’s project management tools (e.g., Wrike, Google Workspace, Slack, etc.), ensuring timely completion of tasks and adherence to budgets.
• Process invoices, match them to purchase orders (POs), and coordinate with the procurement department to ensure timely payments. Reconcile department purchasing cards, ensuring appropriate documentation.
• Update the marketing budget tracker in real-time, ensuring actual spend aligns with budget forecasts.
• Compile monthly performance and budget data into clean, digestible format for leadership.
• Act as the primary point of contact for vendors; manage new and existing projects and maintain exceptional quality controls.
• Submit travel authorizations and expense reimbursements for staff travel.
• Provide support to major campus events (Bronco Day, Bronco Family Weekend, etc.).
• Perform other duties as assigned.

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level